Administrative Assistant (Mandarin Required)

Job Description:

At GOFO Express, we're focusing on providing efficient, fast, and safe last-mile delivery services. Currently we are looking for a Warehouse Operations Lead for our Hialeah, Florida warehouse. We are looking for a proactive and detail-oriented Administrative Assistant to join our team.

Responsibilities:

• Office Management: Oversee daily office operations, ensuring smooth functioning of utilities (water, electricity, air conditioning) and maintaining a clean, organized workspace.
• Maintenance Coordination: Handle minor office maintenance tasks, report repair needs promptly, and coordinate with maintenance personnel as necessary.
• Inventory and Supplies Management: Manage inventory and purchasing of office supplies, drinking water, and employee welfare items. Monitor stock levels, update purchase lists, and report supply needs to the administrative specialist or supervisor.
• File and Records Management: Organize, archive, and manage company files, contracts, and employee records to ensure accuracy, easy access, and confidentiality.
• Administrative Documentation: Assist in updating and maintaining internal documents, making sure employees have access to the latest administrative information.
• Employee Support: Handle day-to-day administrative needs, such as providing ID cards, office supplies, and answering basic administrative inquiries.
• Onboarding Assistance: Prepare supplies for new hires, assist with desk arrangements, and set up basic facilities to ensure a smooth onboarding experience.
• Meeting Coordination: Schedule internal meetings, book meeting rooms, set up necessary equipment, and arrange venues as needed.
• Event Support: Assist in organizing company events and team-building activities, including annual parties, celebrations, and outings.
• Visitor Reception: Manage visitor registration, guide guests to meeting rooms, and represent the company professionally to clients and visitors.
• Communication Support: Handle basic external communication by answering calls and emails to ensure accurate and timely information delivery.
• Expense Management: Assist with department expense reimbursements by organizing receipts and bills, ensuring a smooth reimbursement process.
• Budget Support: Track daily administrative expenses to provide data support for budget control.
• Safety and Emergency Compliance: Conduct regular safety checks to ensure compliance with office safety regulations and help execute emergency plans, such as fire drills, to promote employee safety.

Qualifications:

• Language: English and Mandarin required
• Experience: Previous experience in administrative support, office management, or a related role is preferred.
• Skills: Strong organizational skills, attention to detail, and ability to manage multiple tasks. Basic proficiency in Microsoft Office (Word, Excel, Outlook).
• Communication: Excellent interpersonal and communication skills for handling inquiries, visitors, and internal support tasks.
• Problem-Solving: Resourceful, with the ability to handle basic maintenance tasks and solve issues independently.
• Professionalism: Friendly, professional, and able to maintain confidentiality when handling company and employee records.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $20 - $23