What are the responsibilities and job description for the Executive/ Personal Assistant position at Gold Spectrum CBD?
Gold Spectrum is an alternative medicine manufacturing company based in Johnson City, TN. With just under ten retail locations and selling across an additional 750 stores, we are cannabis entrepreneurs focused on bringing cannabis products to the masses. Our brands include Gold Spectrum, The Smoky Grass Station, Fire Switch, Saucey, and more. We have a dedicated team of over 150 individuals who are passionate about what they do.
- Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
- Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
- Manage communication with employees by liaising with internal and external executives on various projects and tasks
- Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
- Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
- Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
- Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
- Maintain professionalism and strict confidentiality with all materials
- Organize team communications and plan events, both internal and off-site
Required skills and qualifications
- Four or more years of experience in an administrative role reporting directly to upper management
- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employees
Preferred skills and qualifications
- Experience in overseeing budgets and expenses
- Experience in developing internal processes and filing systems
Job Type: Full-time
Salary: Based on Experience
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
- Product Allowance
- Discount
Experience level:
- 2 year
Work Location: In person
