Secretary III - Archived Records

Overview

Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices.

Summary :

The Secretary III Archived records retrieval is at the forefront of customer service provided by the G-1 to current and former service members. Long-separated service members expect access to their records and often need assistance in navigating the military records rules and procedures.

Responsibilities

Essential Job Functions :

• Shall locate medical and personnel records for all current and prior service members using appropriate database systems.
• The contractor shall retrieve all personnel records using the Interactive Personnel Electronic Records Management System (iPERMS) database.
• The contractor shall request all personnel records from the state archives when they are unavailable in iPERMS.
• The contractor shall make, distribute, and retain copies of all records received from the state archives.
• The contractor shall provide medical and personnel records to the DVA for all current and prior service members.
• The contractor shall respond to and resolve all inquiries from the DVA and prior and current service members regarding records requests.
• The contractor shall conduct research and program support related to archived records.
• The contractor shall receive and distribute all U.S. postal items, as well as internal organizational official and informal correspondence.
• The contractor shall retrieve all medical records from the Health Readiness Records (HRR) database system.
• The contractor shall serve as the point of contact for all records requests from the DVA and from prior and current service members using the Simple Records Archival System (SRAS) database.
• The contractor shall receive all medical and personnel records and distribute them according to ARNG guidelines.
• The contractor shall upload and send all requested records electronically to the DVA using the Safe Access File Exchange (SAFE) system.
• The contractor shall update the records tracker in an Excel workbook with data related to records requests, retrievals, and distributions.
• The contractor shall update supporting documents and records with copied medical and personnel data.
• The contractor shall process and maintain all administrative records in compliance with ARNG data protection standards.
• The contractor shall prepare, update, and edit internal and external correspondence, forms, and all reports related to records requests.
• The contractor shall provide all requested records to Recruiting and Retention staff within 5 business days of request submission.
• The contractor shall design, initiate, and coordinate methods for collecting, analyzing, storing, retrieving, and reporting medical and personnel records in accordance with Federal, state, and local laws.
• The contractor shall inspect all records for completeness, consistency, and accuracy as part of quality control measures.
• The contractor shall utilize selected systems to securely send electronic records in compliance with HIPAA regulations.
• The contractor shall execute coordination and administrative of the following functions : researching information, compiling data, preparing reports, and responding to customer service inquiries.
• Execute a variety of coordination and administrative support functions, such as researching information, compiling data, preparing reports, and responding to customer service calls.

Qualifications

Necessary Skills and Knowledge :

Minimum Qualifications :

Preferred Qualifications :

Pay and Benefits

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.