What are the responsibilities and job description for the Administrative Assistant position at Golden Interior Design?
**Job Summary:**
We are seeking an experienced Administrative Assistant who will be instrumental in ensuring the smooth operation of our office. From managing administrative tasks to providing exceptional customer service, you will play a vital role in upholding our commitment to excellence.
**Responsibilities:**
Client Communication
- Act as the primary point of contact for client inquiries and booking consultations.
- Coordinate client meetings, including prepping meeting agendas and preparing materials.
- Provide exceptional customer service to clients, addressing their needs and inquiries promptly and professionally.
Project Support
- Manage workflow of project orders; including requests for quotes, proposals, invoices, purchase orders, and associated follow up.
- Track and follow up on completed orders, schedule deliveries, and correspond with receivers.
- Consistently track billable hours.
- Assist with administrative tasks related to project management, such as updating project binders and managing documentation.
- Coordinate with vendors, trades, and suppliers to maintain trade accounts and keep both physical and online product library organized and up to date.
- Communicate with trades and contractors as needed for project execution.
Office Administration
- Manage daily office operations, including answering phones, responding to emails, handling mail, and accepting deliveries.
- Maintain office supplies inventory and order replenishments as needed.
- Ensure the office environment is organized, clean, and welcoming for clients and staff.
- Manage the office calendar, create appointments, and book consultations.
**Qualifications**
- Proven experience in office administration or a similar role.
- Excellent organizational and multitasking skills, with the ability to prioritize tasks effectively.
- Ability to deliver on deadlines in a fast-paced work environment.
- Skilled verbal and written communication abilities.
Job Type: Part-time
Pay: From $21.00 per hour
Expected hours: 24 – 30 per week
Schedule:
- No weekends
Education:
- Bachelor's (Preferred)
Experience:
- Office management: 3 years (Preferred)
- Project management: 3 years (Preferred)
- Microsoft Office: 5 years (Required)
- Administrative: 3 years (Required)
Work Location: In person
Salary : $21