What are the responsibilities and job description for the Administrative Assistant position at Golden Sands RC&D?
Overview: Golden Sands RC&D is an equal-opportunity employer seeking a full-time Administrative Assistant. The Administrative Assistant has the overall responsibility for assisting the administrative team with business functions, assisting field teams with business documentation and assisting customers. The Administrative Assistant will coordinate all payroll and project expense documentation as well as internal and external customer assistance. The Administrative Assistant will assist in ensuring that all administrative tasks are completed in a timely manner and that all project financial activity is properly documented. There is currently a well-trained and supportive administrative team to train and assist with all aspects of the business.
Duties:
- Daily administrative tasks: answer incoming calls, voicemail, and respond to facebook messages, maintain info email, check mail, file documents
- Process timesheets and expense reports
- Support project staff with grant documentation and reporting paperwork
- Assist with new team member setup (i.e. name tags, business cards, new timesheet creation, phone setup…)
- Assist with Council meetings and mailings, including booking facilities, meeting room setup, and preparing meeting materials
- Assist with monthly credit card reconciliation
- Assist with sales tax exemption documentation
- Assist with administrative policy edits
- Purchasing supplies
- Website editing and social media posts
- Assist with registrations and online sales
- Assist with maintaining orderliness of office space and supplies
- Other duties as assigned
- Some local travel is necessary (reliable transportation is required to accommodate travel)
- Must be able to pass a background check
Desired Skills:
- Working knowledge and experience with general accounting principles
- Clerical experience
- Ability to work both independently and as part of a team
- Positive team attitude. Possess the ability to establish and maintain positive relationships with team members, customers, and partners
- Exceptional communication skills, both oral and written
- Exceptional organizational skills. Possess the ability to prioritize tasks and manage multiple task lists and schedules
- Passion for conservation and natural resources
- Experience with creating outreach materials and web design
- Experience with organizing and setting up for meetings
- Competency with spreadsheets and formulas
- Google cloud platforms
- Critical thinking skills
Education Requirement:
Associate’s degree in business administration or related field, or a combination of relevant education and work experience.
Compensation:
30-40 hours/week. (30 hrs/wk qualifies for full-time benefits.) Flexible schedule.
$16 - $19.50/hr commensurate with experience. Benefits include paid time off, adjusted pay increase of $2.75/hr after the completion of the probationary period, and a Simple IRA retirement plan. Future pay increases subject to annual performance review.
Application Requirements: Submit a cover letter and resume, along with three professional references to . Title your email “Application for Administrative Assistant.” All documents must be submitted as a pdf.
Questions: Contact Jennifer Glad, Executive Director of Golden Sands RC&D, at 715-343-6215 x701 or .
Job Type: Full-time
Pay: $16.00 - $19.50 per hour
Expected hours: 30 – 40 per week
Benefits:
- Flexible schedule
- Paid time off
- Retirement plan
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: Hybrid remote in Stevens Point, WI 54481
Salary : $3 - $20