Executive Assistant / Office Manager

Golden Star Labs is a CLIA-certified laboratory committed to delivering fast, accurate, and secure diagnostic testing. Guided by the mission "Transforming health, one patient at a time," we support healthcare providers with timely, high-quality results that enable better clinical decisions.

Recently, Golden Star Labs entered a new phase of growth under new leadership, further strengthening our focus on operational excellence, innovation, and improved patient outcomes—while continuing to uphold the values and service our partners trust.

As we continue to grow, we are seeking a proactive, resourceful, and service-oriented Office Manager/Executive Assistant to lead our day-to-day office operations and provide key administrative support to the CEO. This is a highly visible, people-focused role best suited to someone who brings enthusiasm, ownership, and a passion for creating a well-organized, positive workplace.

Position Summary:

This is a part-time, on-site role (3 days/week) that combines executive support with office operations responsibilities. The ideal candidate will bring experience from small, fast-paced company environments, a roll-up-your-sleeves attitude, and a natural ability to bring structure and efficiency to a growing team. You’ll be the go-to person for keeping the office running smoothly while supporting the CEO with day-to-day administrative needs.

Key Responsibilities:

Office Management (Approx. 60%)

• Provide exceptional “concierge-level” attention to colleagues and visitors.
• Create and maintain a daily atmosphere of enthusiasm, professionalism, and resourceful positivity.
• Lead and manage office facilities and coordinate with key vendors (e.g., security, cleaning crew, building services).
• Schedule and coordinate maintenance vendors to ensure the office remains safe, clean, and operational.
• Oversee procurement of office supplies, furniture, and equipment; manage related budgets.
• Answer incoming phone calls and direct them to the appropriate team members.
• Handle all incoming and outgoing mail and packages.
• Process and track financial transactions, including receiving and depositing checks.
• Maintain accurate records of expenses, receipts, and office budgets.
• Use sound discretion to respond to safety or security concerns and escalate appropriately.
• Manage and oversee maintenance projects and improvements to the physical office space.
• Support internal communications, team events, and onsite meetings.

Executive Support (Approx. 40%)

• Provide administrative support to the CEO, including calendar management, meeting scheduling, and occasional travel coordination.
• Prepare meeting materials, presentations, and summaries.
• Track and follow up on action items and priorities.
• Serve as a liaison between the CEO and internal/external stakeholders.
• Assist with special projects and confidential tasks as needed.

Qualifications:

• 5 years of experience in an office management and/or executive assistant role, ideally in a small company or startup setting.
• Highly organized and proactive, with a roll-up-your-sleeves mentality.
• Excellent interpersonal and communication skills, with a warm, professional presence.
• Strong judgment and discretion, especially when handling confidential information or unexpected issues.
• Ability to identify process improvements and implement them independently.
• Proficient in Microsoft Office Suite, Google Workspace, and common scheduling tools.
• Comfortable working independently in a fast-moving environment.
• Must be available to work on-site in Culver City, CA three days per week.

Work Schedule & Compensation:

• Schedule: Part-time, on-site 3 days per week (Tuesday, Wednesday and Thursday).
• Compensation: Competitive hourly rate, commensurate with experience.