Demo

Order Processing Specialist

GoldenHome Cabinetry USA
Cranbury, NJ Full Time
POSTED ON 1/24/2025
AVAILABLE BEFORE 3/23/2025

Position: Document and Order Processing Specialist (Delivery Department)

Primary Responsibilities:

  • Order Processing - Factory Orders
  • Create purchase orders (POs) in GHE QB and generate small factory sales orders (SOs) in GHI QB, ensuring proper calculations of quantities and standard lead times.
  • Record orders in the GHE and GHI main sheets.
  • Confirm packaging requirements and stamp with the preparer's seal and signature.
  • Forward orders for review to designated auditors, ensuring all categories, quantities, and lead times align with expectations. Address discrepancies promptly.
  • Archive POs and packing slips after completion and issue receipts in GHE QB. Upon receiving work orders, match them with original SOs and issue invoices in GHI QB.
  • Order Processing - External Purchases
  • Create POs in GHE QB and contact external suppliers for quotations and freight costs to confirm cost-effective purchasing.
  • Notify Ann of product dimensions and weights for shipment arrangements.
  • Address delays or shortages within two days and notify CSR for urgent claims, expediting shipments when necessary.
  • Update order and delivery information in GHE and Inbound Logistic Mainsheets, ensuring inventory checks upon arrival.
  • Verify supplier invoices, register in EKP, and request payment processing.
  • Archive POs and packing slips and issue receipts in GHE QB after order completion.
  • Project Orders
  • Collaborate with project sales personnel to confirm material accuracy, inventory, lead times, production feasibility, delivery logistics, and transportation methods.
  • Process orders in GHI QB and follow the same workflow as factory orders.
  • Maintain project materials inventory and update related records.
  • Sample Orders
  • Assist sales and project sales staff with free sample requests, ensuring proper completion and submission of sample application forms.
  • Retrieve samples from the warehouse, provide packaging and shipping instructions, and record shipping information for coordination.
  • Record sample consumption every 15–30 days and inform warehouse manager for WMS system updates.

Key Competencies and Skills:

  • Proficiency in QB order management systems.
  • Strong organizational skills to maintain records and ensure timely processing.
  • Effective communication to coordinate with sales, suppliers, and internal departments.
  • Attention to detail for accurate documentation and order tracking.

Preferred Experience:

  • Experience in supply chain management, logistics, or order processing.
  • Familiarity with manufacturing workflows.
  • Cabinets industry background perferred.

Job Type: Full-time

Pay: $19.25 - $25.00 per hour

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday
  • No nights
  • No weekends

Work Location: In person

Salary : $19 - $25

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