Events and Sponsorship Coordinator

Description

At GOLDLAW, a personal injury law firm, we believe the happiness, health and engagement of our employees directly contributes to the customer service of our clients. GOLDLAW is a leading personal injury firm. We provide exceptional legal services and achieve favorable outcomes for our clients. Our commitment is to prioritize our employees while we work diligently, to grow the organization and enjoy life, given our benefit plans and competitive compensation. We are currently seeking a skilled and motivated professional to join our Team! 

POSITION SUMMARY:

We seek a detail-oriented and creative Event and Sponsorship Coordinator to plan and execute various events, from corporate campaigns to community activities. The ideal candidate will manage all aspects of event planning, including logistics and vendor coordination. Strong organizational skills, attention to detail, and excellent communication abilities are essential for success in this role.

KEY RESPONSIBILITIES:

• This includes ensuring we’ve met event requirements, completed applications, and that requested payments are made to event organizers. 
• Tracking the effectiveness of our firm participating in a community event as a sponsor and measuring our intended results, which may include increasing brand awareness, educating potential clients about their rights and our legal services, generating new leads, and strengthening organizational or business relationships.
• Must be present on-site and engaging with the public and other vendors.
• Coordinate meetings and promotion of our scholarship program for students aspiring toward a future as an attorney
• Attend all events and ensure set-up and tear-down are managed correctly. (There may be some events where attendance is not required, and this will be discussed and agreed upon on a case-by-case basis.)
• Pack away all materials after an event, take stock, and repair or replace damaged items
• Ensure a checklist of each event is updated, implemented and deadlines are met for each event
• Collaborate with all marketing team members.
• Manage staff signups for shifts at events GOLDLAW is participating, report to HR on attendance and manage staff at events.
• Look at creative ways we can reach our market at each event

SPONSORSHIPS & DONATIONS:

•  Manage the planning and execution of firm sponsorships by evaluating requests and managing the approved sponsorships and donations.
•  Maintain and track past sponsorships participation and results. 
•  Develop and foster relationships with local charity organizations, community groups, and various educational and emergency responder groups.

PROMOTIONAL ITEMS:

•  Manage ordering, monitoring inventory, and distributing promotional items (i.e., swag) and our printed marketing materials.  
•  Maintain the online ordering website with correct inventory numbers and store all boxes.
•  Work with VA to source from China to obtain promotional items within budget and on time for events.

MARKETING PROJECTS AND CAMPAIGNS:

•  Collaborate with the team members on content
•  Maintain budget for event resources and promotional items
•  Manage any Virtual Assistants needed to support this role
•  Work with agencies 
•  Provide weekly and monthly reporting

COMPENSATION & BENEFITS

•  Competitive Salary based on experience.
•  Health, Dental, and Vision 
• 401K Retirement plan and employer match 
• 15 Days of Paid time off and 10 Paid Holidays 
• Short-Term and Long-Term Disability 
• Employee Assistance Program (EAP ) 

Requirements

Job Requirements

•  At least five years of professional experience in organizing community and conference events and overseeing all aspects of fulfilling responsibilities as an event sponsor.
• Superb oral and written communication skills.
• Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
• Available to work at events and gatherings during occasional evenings and weekends. You will be expected to spend a substantial amount of time “in the field.”
• Professional experience in using project management software (i.e., Wrike, Asana, Trello) to manage multiple tasks and responsibilities.
• Demonstrated work experience in problem-solving, multi-tasking, and strategic thinking when it comes to shifting priorities.
• Extensive experience using social media platforms to promote work culture, community involvement, and to engaging with a business’ followers and the public at large.
• A knack for developing trust with different personalities and diverse backgrounds when communicating with both professionals and members of the public.
• Bilingual in written and spoken Spanish is a plus.