Senior Executive Administrator

Job Description

Job Description

Description : About GondolaBio

GondolaBio is a clinical-stage biopharmaceutical company focused on developing next-generation therapeutics for genetic diseases. Originally launched as BridgeBioX, a subsidiary of BridgeBio, GondolaBio secured $300M in private financing from external investors in 2024 and became an independent company within the BridgeBio ecosystem. The company aims to leverage cutting-edge biological research to create breakthrough medicines addressing high unmet needs across multiple therapeutic areas, including neurology, pulmonology, cardiology, nephrology, and endocrinology. Located on the Stanford Life Sciences campus, GondolaBio fosters a unique hybrid environment where top scientists from around the world collaborate with senior leadership and advisors, blending industry expertise with academic innovation.

About BridgeBio

BridgeBio is a biopharmaceutical company founded to discover, create, test, and deliver transformative medicines to treat patients who suffer from genetic diseases and cancers with clear genetic drivers. We bridge the gap between remarkable advancements in genetic science in academic institutions and the delivery of meaningful medicines to patients. Founded in 2015, the company has built a portfolio of 20 drug development programs ranging from preclinical to late-stage development in multiple therapeutic areas including genetic dermatology, precision oncology, cardiology, endocrinology, neurology, pulmonology, and renal disease, with two approved drugs.

Our focus on scientific excellence and rapid execution aim to translate today’s discoveries into tomorrow’s medicines. We have U.S. offices in San Francisco, Palo Alto, and Raleigh, with small satellites in other parts of the country. We also have international offices in Montreal, Canada, and Zurich, Switzerland, and are expanding across Europe.

To learn more about our story and company culture, visit us at https : / / bridgebio.com

Who You Are

Senior Executive Administrator who is a highly skilled and experienced professional that provides advanced administrative support to a senior executive and team. This role requires a proactive, detail-oriented, and highly organized individual capable of managing a broad range of responsibilities in a fast-paced environment. The Senior Executive Administrator will serve as a liaison between the executive and internal / external stakeholders, ensuring smooth operations and effective communication across departments. Implementation of strategies to optimize use of time and manage priorities is key. The role demands a high degree of discretion, professionalism, and the ability to handle complex tasks with minimal supervision.

Requirements : Executive Support :

o Provides comprehensive administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and preparing executive communications.

o Anticipates the needs of the executive and prioritize tasks effectively, ensuring the executive's time is optimized.

o Handle confidential information and sensitive materials with utmost discretion.

Communication & Liaison :

o Act as a point of contact for internal and external stakeholders on behalf of the executive.

o Screen and direct phone calls, emails, and other communications, ensuring timely responses and follow-ups.

o Serve as the liaison to the Gondola Board of Directors. Coordinate Board meetings and manage associated logistics

o Prepare and draft correspondence, reports, presentations, and other documents as needed.

Event & Meeting Coordination :

o Organize high-level meetings, conferences, and events, including scheduling, logistics, and materials preparation.

o Attend meetings as required, ensure follow-up on assigned action items.

o Coordinate complex travel itineraries and related logistics, ensuring smooth execution of business trips. Working knowledge of Concur expense / booking platform.

Project Management :

o Assist in the management of key projects and initiatives, ensuring timelines, deadlines, and deliverables are met.

o Provide support in tracking the progress of projects and offering solutions to address any potential issues.

Operational Support :

o Collaborate with other departments to ensure the efficient operation of daily activities.

o Support the executive with special projects, presentations, and other ad hoc tasks.

Strategic Support :

o Partner with the executive to prioritize objectives and ensure alignment with organizational goals.

o Provide assistance with decision-making processes, research, and data analysis when needed.

Education and Experience :

o Bachelor's degree or equivalent professional experience required.

o Minimum of 7-10 years of experience in a senior administrative or executive assistant role, with experience supporting C-suite executives preferred.

o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), video conferencing tools (Zoom, Teams), and office management software.

o Exceptional organizational and time-management skills with the ability to handle multiple priorities, meet deadlines and operate in an interruption driven environment.

o Strong written and verbal communication skills, including drafting professional documents and correspondence.

o Ability to handle sensitive and confidential information with discretion and professionalism.

o Proactive, resourceful, and adaptable with a strong attention to detail.

o Ability to work independently and in a team environment with minimal supervision.

o Strong interpersonal skills and the ability to interact effectively with individuals at all levels of the organization.

Additional Details

o 3-5 days in person at Palo Alto office. On occasion time at San Francisco office.

o This role may require occasional travel and after-hours availability for meetings or urgent tasks.

o Flexible work arrangements may be offered depending on the nature of the business and position.