Medical Records Clerk

POSITION SUMMARY:

The Medical Records Clerk is responsible for managing the release of medical records and third-party billing. These duties include assembly, analysis, and scanning of patient medical records, auditing records and documentation for accuracy, observing confidentiality of information and complying with security policies and procedures, fulfilling medical record requests.

ESSENTIAL JOB FUNCTIONS:

1. Release medical record information to persons and/or agencies according to regulations and office policy, requiring signed consents and appropriate documentation.

2. Distribute medical records to appropriate folders within the EHR.

3. Maintains accurate tracking systems to review documentation and ensure compliance.

4. Protects medical records from breaches of confidentiality and/or unauthorized use.

5. Disposes of records according to record retention policies.

6. Completes assignments while meeting quality standards for accuracy, neatness, and thoroughness.

7. Locate missing information and scan to the electronic medical record queue for provider sign off.

8. Electronically submit progress notes to applicable referring providers.

9. File correspondence, lab results, notes, etc. under proper categories in the electronic medical record.

10. Handle release of information process, ensuring compliance with HIPAA regulations and compliance with PHI and PII best practices.

11. Answer incoming calls for Medical Records complete tasks with minimal supervision.

12. Interface with healthcare professionals both internal and external as needed.

13. Perform all other duties as assigned.

EDUCATION:

High School Diploma or equivalent required.

REQUIRED SKILLS:

• Excellent organizational skills.
• Ability to alphabetize and record information into chronological order.
• Ability to analyze medical records for completeness and accuracy, paying attention to detail.
• Proactive and independent with ability to take initiative.
• Proficient with Microsoft Office Suite or related software.
• Ability to work well with individuals of diverse socioeconomic, cultural, and intellectual backgrounds.

PREFERRED SKILLS:

• One year of medical records or office experience preferred.
• Knowledge of basic medical terminology.
• Previous experience working in a hospital, clinic or physician’s office preferred.
• Bi-lingual preferred.

SUPERVISION:

This position does not have any direct reports.

PHYSICAL REQUIREMENTS:

May require sitting for a long period of time. Some bending, lifting, stooping and stretching required. Requires normal range of hearing and eyesight. Requires eye-hand coordination and manual dexterity to operate office equipment such as computer keyboard, photocopier, telephone and calculator. Some lifting may be involved, up to 35 pounds.

LIMITATIONS AND DISCLAIMER:

Good Neighbor Community Health Center and East Central District Health Department’s employees are subject to 5 USC §1502 of the Hatch Act.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Medical records: 1 year (Preferred)
• Office: 1 year (Required)
• Microsoft Office: 2 years (Required)

Ability to Relocate:

• Columbus, NE 68601: Relocate before starting work (Required)

Work Location: In person