What are the responsibilities and job description for the Executive Assistant to the Executive Director position at Good Shepherd Communities?
We are seeking a dedicated and detail-oriented Executive Assistant to the Executive Director to join our Fairview Home team.
The ideal candidate will provide essential administrative support to the Executive Director to include, but not limited, to calendar management, communication, information management, reports and supply management
Position Detail: Full-Time, Monday - Friday
Good Shepherd Benefits
Benefits will full-time employment include; Health, Dental, Vision, Paid Life insurance, Long-term Disability, 403(b), paid vacation, PTO & Holidays.
Key Responsibilities:
- Calendar Management: Coordinate and manage the calendar of the Executive Director, including scheduling meetings, appointments, and conference calls. Anticipate and prioritize executive needs to optimize time
- Travel Arrangements: Arrange for travel arrangements for the Executive Director and other leaders
- Receptionist Management: Responsible for the hiring and management of receptionist personnel. Set schedules to meet facility needs
- Communication: Serve as a primary point of contact for internal and external communications on behalf of the leadership team. Draft and edit correspondence, reports, and presentations with a high level of accuracy and professionalism
- Information Management: Manage confidential information and documentation with discretion. Organize and maintain various documents to ensure information is easily accessible and up to date. Attend and take minutes of various meetings
- Administrative Reports: Create, maintain, and share various administrative reports as requested
- Supply Inventory: Maintain and order supplies and other items as requested. Keep store room organized and strive for cost savings when possible
- Administrative Support: Complete various tasks as assisted such as brochures, publications, invitations, advertisements, annual reports, anniversary/birthday cards, etc.
- Special Events or projects: participate in planning coordinating, arranging, scheduling and implementing
- Department of Health: participates, coordinates and prepares all necessary documentation for the NYS DOH Survey.
Qualifications:
Must be 18 years of age. Ability to read, write and speak the English language.
High school diploma or equivalent; Associates degree preferred
1 year clerical & administrative experience preferred
Organizational and multi-tasking skills
Strong attention to detail and accuracy Ability to maintain confidentiality.
