What are the responsibilities and job description for the Administrative Assistant position at Good Shepherd Rehabilitation Network?
JOB SUMMARY
Provides office services by implementing administrative systems, procedures, and policies; providing information; resolving administrative problems; monitoring administrative projects; ensuring operation of equipment; maintaining supplies; developing administrative staff where applicable in the department assigned.
ESSENTIAL FUNCTIONS
PRODUCES INFORMATION
By transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics as needed and in a very efficient and timely manner.
ASSISTS MANAGEMENT TEAM
By performing administrative and delegated duties that involve confidential information and interaction with members of management, all associates, volunteers, patients/residents/clients and the community.
By arranging travel, planning meetings and events, and participating in special events as requested.
ASSISTS THE OFFICE STAFF
By sorting and distributing mail, ensuring receipt of key reports and other duties as assigned.
MAINTAINS DEPARTMENT SECURITY
By following internal policies related to confidentiality.
SUPPLIES
Ensures adequate level of supplies is maintained by inventorying amounts on hand and replenishing stock when needed.
WELCOMES GUESTS AND CUSTOMERS
By greeting them, in person or on the telephone; answering or directing inquiries.
MAINTAINS CUSTOMER CONFIDENCE AND PROTECTS THE ORGANIZATION
By keeping information confidential.
ENSURES OPERATION OF EQUIPMENT
By completing preventive maintenance requirements
following manufacturer's instructions
troubleshooting malfunctions
calling for repairs; maintaining equipment inventories
evaluating new equipment and techniques.
CONTRIBUTES TO TEAM EFFORT
By assisting others when necessary.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education
High School Diploma required
Bachelor's Degree preferred
Work Experience
5 years of progressive professional assistant experience and responsibilitypreferred
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