What are the responsibilities and job description for the Lead Accounts Payable Clerk position at Good Shepherd Rehabilitation Network?
JOB SUMMARY
Participate in and work with the Supervisor on the processing of payments for the organization. Prepare and comply with regulatory requirements relating to sales/use tax, 1099 filing, unclaimed property due diligence, and tax exemption certificates. Supervise and guide Accounts Payable Clerks when AP Supervisor is out of the office.
ESSENTIAL FUNCTIONS
Assist with daily functions of the department to maintain workflow and assist the Supervisor as directed.
Complete and send out Tax Exemption Certificates, Credit Applications and W9’s as needed and/or directed by the Supervisor.
Review invoices and credit card purchases monthly for proper reporting and remittance of PA Sales and Use Tax.
Maintain vendor records of W9s and/or Federal Tax ID numbers for annual 1099 filing.
Assist supervisor with facilitating the resolution of system related issues through direct contact with internal and external support departments.
Attend meetings with AP Supervisor related to Accounts Payable issues as scheduled and any other meetings as required by various departments. Attend meetings as proxy for AP Supervisor if the supervisor is unable to attend.
Identify and recommend quality/process improvement activities; implement when necessary.
Assist with resolution vendor disputes and interdepartmental issues with invoices when escalated above the AP staff level.
Assist with processing monthly accrued receipts report for Finance department.
Maintain and process recurring payment requests for property leases, monthly equipment rental and monthly services of fixed amounts.
Coordinate weekly filing and storage/destruction of prior year invoices when appropriate.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education
Associate’s degree preferred, but not required.
Work Experience
6-8 years of experience in an accounts-payable environment.
Knowledge of Allscripts Fiscal and Materials mgmt preferred.
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