What are the responsibilities and job description for the Executive Assistant position at Goodman Management Group?
Job Description
Job Description
Salary : $52,000-$60,000 / annually
Goodman Management Group is a growing community association management company with Richmond and Virginia Beach offices. We are passionate about bringing new ideas and innovative technology solutions to the community management industry. We are building a team of talented individuals dedicated to making our clients' lives easier and providing them with the highest quality service possible.
We are looking for an Executive Assistant to join us. We want to meet you if you are a tech-savvy professional with excellent customer service experience. Our ideal candidate has exceptional oral and written communication skills and can develop engaging content. You should be a people person who can provide excellent service via phone, email, or face-to-face with community owners.
PRIMARY DUTIES :
- Perform general office duties including but not limited to typing, file management, photocopying, mailing, faxing, answering telephones, etc.
- Screen and direct phone calls and distribute correspondence effectively. Expectation to respond to emails and phone calls by end of day when possible and always within 24 hours.
- Act as the point of contact among executives, employees, clients, and other external partners.
- Interact with residents, contractors, etc., via phone, email, and in person, and direct them to the appropriate staff member.
- Manage information flow in a timely and accurate manner.Both phone calls and emails should be monitored regularly.
- Format information for internal and external communication memos, emails, presentations, reports.
- Organize and keep up with office supply inventory.
- Take minutes during meetings.
- Manage the processing of completed administrative forms.
- Organize and maintain the office filing system.Manage information flow in a timely and accurate manner. Both phone calls and emails should be monitored regularly.
- Assist owners and clients with general questions and concerns, review accounts, chart and code expenses, and assist with banking deposits.
- Assist with manager assigned tasks and projects.
- Assist with broadcast emails, community notifications, and updating the community calendar.
- Maintain a basic understanding and knowledge of the Associations governing documents (Declaration, Article of Incorporation and Bylaws), Rules and Regulations, and Architectural Standards.
- Maintain desk and office space neatly and professionally.
- Other duties as assigned.
Minimum Education : H.S. Diploma / Equivalent
Minimum Experience : 2-3 years
WORK LOCATION :
BENEFITS :
Salary : $52,000 - $60,000
