Accounting Specialist

Description

General Summary: The Accounting Specialist is responsible for day-to-day financial transactions including accounts payable, account receivable, corporate credit card reconciliations, and various transactional issues. This role must exercise discretion in executing essential functions and be able to work independently, following through on assignments with minimal direction. 

Principal Duties & Responsibilities:

• Process and verify invoices, expense reports, and payment requests for accuracy, facilitating timely and accurate entry in compliance with company policies. 
• Match invoices to purchase orders, receipts, or contracts and ensure proper approval and coding before payment processing. 
• Review and reconcile vendor statements, resolving any discrepancies or outstanding issues promptly. 
• Maintain the vendor master database to ensure all vendor information is accurate. Collect vendor W9s to facilitate accurate reporting. Assist in 1099 processing. 
• Prepare and process electronic payments, including checks, ACH transfers, and wire transfers, adhering to payment terms and deadlines. 
• Monitor and track outstanding payables, ensuring timely payments to avoid late fees or penalties. 
• Maintain accurate and up-to-date vendor records in the accounts payable system. 
• Collaborate with other departments to address and resolve invoicing or payment inquiries.  
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable. 
• Assists the Controller in reconciling revenue accounts each month. 
• Assist with month-end closing processes, including reconciling accounts payable transactions, and preparing relevant reports and accruals. 
• Ensure compliance with relevant accounting principles, legal requirements, and company policies. 
• Participate in internal and external audits related to accounts payable. 
• Identify opportunities for process improvements to enhance efficiency and accuracy in the accounting function. 
• Stay informed about changes in accounting rules and regulations that may impact accounts payable procedures. 
• Contribute to a positive work environment by supporting teamwork and fostering strong relationships with team members and vendors. 
• Respond timely and professionally to requests for information. 

Requirements

Education and Experience:

• Associates’ degree required, or equivalent experience. 
• 2 years accounting experience is required and 5 years of experienced is preferred. 
• Proficiency in using accounting software and MS Office applications, particularly Excel. 
• Excellent organizational skills and attention to detail. 
• Ability to work independently and in a fast-paced environment. 

Knowledge Skills and Abilities:

• Business Acumen: Increasing accounting expertise. Actively seeking knowledge of relevant accounting regulations and compliance requirements that may impact the organization.  
• Customer Focus: Approachable, consistently positive interaction with all customers in their written and verbal communication.  
• Accountability: Willingness to collaborate or champion an idea to provides the best possible outcomes to support the mission & organization. High level of integrity and confidentiality in handling sensitive financial information. 
• Continuous Improvement: Open to change, finds solutions and proactively addresses challenges in a fast-paced, complex environment.  
• Drive for Results: Ability to prioritize tasks, meet deadlines, and work independently or collaboratively as needed. 

Description of physical working environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

• Ability to maintain a stationary position to be able to operate a computer and other office equipment, mostly indoor office environment. 
• Must be able to identify, analyze and assess details. 
• The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and ability to adjust focus.  

This is an onsite position. Upon completion of required training, the option for hybrid work will be evaluated. 

Other duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Equal Employment Opportunity Employer: Goodwill of South Central of Wisconsin provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.