What are the responsibilities and job description for the Administrative Assistant position at Gorham Sand & Gravel?
Gorham Sand & Gravel is a highly regarded construction company servicing the entire Southern Maine area. We continue to grow into a large operation with various avenues for growth, but we remain a family-owned company where the owners are deeply involved with the daily operations. Our coworkers are passionate, determined, and versatile and as we grow as a company, we are looking for more likeminded people who take pride in their ability to create and build with their hands (and equipment). If you are looking for a job where you can continue to grow, learn a variety of skills, and be surrounded by confident and competent co-workers who care about you and the quality of work, GSG is the place for you. Job Summary
Gorham Sand & Gravel, Inc. is looking for an administrative assistant for our main office in Buxton. This person will be well spoken and polite both in person and on the phone. This person will be detail oriented and able to prioritize their tasks based on the workload in front of them.
Responsibilities and Duties
- Provide general administrative support, including answering phones, managing emails, and greeting visitors
- Handle incoming and outgoing mail
- Provide clerical support such as filing, data entry, and document preparation
- Utilize Microsoft Office for creating documents, spreadsheets, and presentations
- Assist with planning and execution of company meetings and special events
- Organize and maintain inventory of office supplies and maintain an orderly workspace
- Assist customers with phone sales orders and aggregate pickups
- Invoice account customers and follow up with past due accounts
- Organize, file and reconcile driver material logs
- Assist with social media posting and engagement
- Perform other duties as assigned to support the overall efficiency and effectiveness of the office
Qualifications and Skills
- Previous administrative/office experience
- Basic knowledge of accounting and filing software, Excel, Word, and Outlook
- Able to operate a simple business phone system to answer, communicate with, and transfer callers
- The ability to learn new skills to better serve the customers and coworkers
- Experience with social media and company branding is a plus
- Experience in the construction or earthwork industry is a plus
Education
Associate or comparable experience
Benefits
- Heath Insurance 100% Paid*
- Vision & Dental Insurance
- Earned Paid Time Off
- Holiday Pay with no waiting period
- 401(K) with Employer Match
- Short & Long-Term Disability Insurance
- Life Insurance
- Profit Sharing
- Training & Career Development
