GIS - Building Secretary/Registrar

The following vacancy exists in Goshen Community Schools for the 2024-25 school year:

Goshen Intermediate School

Building Secretary/Registrar

POSITION PURPOSE: To assist in performing a variety of responsible and confidential duties to support the day-to-day operations and functions of the school, including support to students and their families, staff and administration and recording of building financial transactions.

ESSENTIAL FUNCTIONS:

• Welcomes and greets the public: students, parents, school personnel and other patrons.
• Processes all telephone, written and electronic communications. Directs calls/communications to appropriate personnel.
• Serves as a source of information and a communication link and between administrators, staff, parents, at the request of administration.
• Maintains correspondence, student records, reports, confidential files and other documents.
• Assists administration in creating and coordinating advertising, marketing, and promotional activities related to school matters.
• Keeps student files up to date (electronic and cumulative records).
• Responsible for assigned state and federal reporting related to school operations.

• Establish extra-curricular accounts in accordance with the requirements and accepted procedures of the State Board of Accounts and the School District.
• Receive and receipt all monies deposited with the school.
• Process all purchase orders in compliance with District policy.
• Maintain all accounting records in compliance with District policy.
• Assist building staff in utilizing and depositing funds in compliance with District policy.
• Assist Building Administrators in the preparation of the annual budget for supplies and equipment.
• Requisition supplies and equipment as requested by Building Administrator and/or staff.
• Monitor all budget funds and grant monies assigned to the building.
• Receive all supplies and equipment and distribute to appropriate staff members.
• Develop and submit monthly reports as required including bank reconciliation.
• Prepare materials for auditors and cooperate fully with audit needs.
• Pay all bills in a timely manner.
• Assist in maintaining building fixed asset inventory.
• Assist in the collection of fees for school and food service.
• Communicate with vendors as necessary.
• Performs other duties at the request of the building principal.

REQUIREMENTS:

• Must be at least 18 years of age
• High school diploma or GED, prefer additional education in Business Administration
• 1-year related experience and/or training; or equivalent combination of education and experience.
• Ability to learn and effectively use designated technology and software.
• Strong communication skills, both oral and written.
• Ability to accurately enter and retrieve computerized data, very detail oriented.

QUALIFICATIONS:

• Excellent proofreading, writing, and grammar, spelling, and word processing skills
• Highly motivated and open-minded; a self-starter who will assume initiative and responsibility for projects while being open to change and/or the suggestion of others
• Excellent organizational skills with the ability to prioritize work assignments and flexible enough to cope with unexpected changes
• General knowledge of computer usage and ability to use a variety of technology and software programs, including standard school software, accounting software, internet software, e-mail, spreadsheets and word processing software.
• Ability to appropriately communicate with students, teachers, parents and members of the community.

• Knowledge of and ability to keep financial records accurately and follow District and State Board of Accounts processes and procedures in regards to handling cash and financial transactions.
• Ability to add, subtract, multiply and divide.

• Ability to exercise good judgment and work in an environment with frequent interruptions.
• Ability to work accurately in a fast-paced work environment and maintain confidentiality in all school matters
• Ability to function and contribute to a team atmosphere.
• Follows up, follows through, and completes tasks

HOURS: Extended school year; 209 days per year; 40 hours per week, daily hours (7:30am to 4:00pm)

APPLICATION PROCESS: In order to be considered, all applicants must have completed their on-line application at https://goshenschools.tedk12.com/hire/index.aspx

CURRENT GCS EMPLOYEES CLICK HERE

Please attach the following to your application:

• Letter of interest
• Up-to-date resume

For questions regarding this position please contact:

Moises Trejo

GIS Principal

925 S. Greene Rd

Goshen, IN 46526

574-534-8640

mtrejo@goshenschools.org

The Goshen Community School's Board of School Trustees is an equal opportunity employer. Selection of the applicant will be made without reference to race, color, creed, sex, age, handicap, or national origin.

THE CLOSING DATE FOR RECEIVING APPLICATIONS IS: Until Filled