Administrative Assistant - Sales

Grow With Us at Gothic Landscape

At Gothic Landscape, we're passionate about delivering exceptional customer service and cultivating genuine relationships—not just with our clients, but with each other. With creativity, vision, and unwavering dedication, we craft landscapes that become the backdrop for where people live, work, and play. As the largest family-owned and operated landscaping company in the country, we never lose sight of what drives us: our people. Together, we build something meaningful—something that continues to thrive year after year.

Now Hiring: Sales Administrative Assistant

Are you a detail-oriented team player who thrives in a fast-paced environment? We’re looking for a proactive and organized Sales Administrative Assistant to join our team. In this role, you’ll support our Sales Department and leadership team with essential administrative tasks that keep operations running smoothly.

What You’ll Do:

Sales:

• Job starts.
• Track sales team projections and sales.
• Job starts including transfer budgets into job costs, print plans and assembling job folders for field.
• Coordinate pre-job meetings. Facilitate meeting and take notes for distribution.
• Reconcile monthly new opportunities in LSJMS with Estimating department's Output report.
• Pull monthly reports for senior management.
• Assist Sales Manager with all PowerPoint presentations, memos, agenda, notes, etc.
• Manage schedule for sales team with all upcoming events. Purchase tickets for evens as required.
• Handle all items necessary for networking events such as giveaways, decorations, costumes, etc.
• Make travel arrangements for the Sales and Estimating departments.
• Maintain client Christmas list and order client gifts as appropriate.
• Assists with special projects as required.

General Administrative:

• Support Operations Manager, Chief Estimator, Controller, and Branch Manager as needed.
• Process new hire requests (business cards, nameplates, supplies, etc.)
• Assist in planning office events (potlucks, BBQ's, etc.)

Are you the right fit for this role?

Skills & experience that are necessary as a Sales Administrative Assistant will include, but not limited to:

• High school diploma or GED; or one to 3 years related experience and/or training; or equivalent combination of education and experience.
• Must possess strong organizational and time management skills with the ability to prioritize multiple tasks and projects.
• Demonstrates accuracy and thoroughness; and monitors own work to ensure quality.
• Excellent verbal and written communications skills.
• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)

Perks and pluses:

• Medical, Dental, Vision, FSA
• Healthcare benefit program & 401K match program
• 9 paid holidays per year with paid vacation & sick leave
• Fun and fast-paced working environment with a great work-life balance
• Paid training/certification and career advancement
• Gothic’s company culture fosters growth, inspires longevity and rewards mutual loyalty

Here at Gothic Landscape, we believe that your success is our success. The only thing missing is YOU. Apply Today!

GOTHIC LANDSCAPE IS AN EQUAL OPPORTUNITY EMPLOYER