Legal Support Specialist

• The Legal Support Specialist provides administrative, document processing, and organizational support to all members of the Firm.
• Responsible for typing/transcribing, revising, and proofreading legal documents accurately and within requested timeframes, prioritizing work among assignments, and meeting specific deadlines on projects.
• Prepare and edit legal documents including contracts, pleadings, briefs, and correspondence, ensuring that all documents are properly named and saved to NetDocuments.
• Learn to perform quality checks on documents to ensure they meet quality standards in terms of accuracy and formatting.
• Participate in training sessions to improve knowledge of legal document practices and software.
• Shadow the Document Specialist to gain practical insights into the role.
• Provide proactive administrative support to assigned timekeepers.
• Maintain office map and client entity charts in Visio.
• Perform duties in firm systems including, but not limited to: Word, NetDocuments, Outlook, Excel, BigHand, pdf Docs, CompareDocs, Visio, HotDocs, and SurePoint . Other software that may be utilized includes AIA, Adobe, and JuraLaw.
• Review and route incoming mail and email. Prepare outgoing mail, arranging for specialized mail or messenger services as required. Ensure that all attachments, exhibits, and enclosures are included. Coordinate activities with Canon personnel as needed.
• Prepare documents for e-filing as required.
• Assist in coordinating timekeeper calendars, expense reports, travel, and meeting arrangements. Gather, prepare, and organize files and other documentation and/or information needed prior to meetings or travel.
• Prepare and process new matters through InTapp Workflow. Initiate conflict checks.
• Schedule meetings and arranges for conference rooms and meals. Log in guests in visitor portal in advance.
• Communicate effectively with clients and with others in the firm.
• Serve as a point of contact between timekeepers, clients, and other staff members.
• Respond to inquiries and provides information as needed.
• Responsible for copying, scanning, faxing, and handling FedEx packages as needed.
• Ensure that all client-related documents are scanned and/or saved to NetDocuments.
• Input and update contacts in the InTapp CRM.
• Serve as a proactive backup to attorneys and paralegals when other assistants are out of the office.

• 1-3 years of administrative support experience.
• Proficient in Microsoft 365: Outlook, Word, Excel, PowerPoint
• Experience with Visio and Adobe is a plus.
• Ability to manage multiple projects and deadlines effectively.
• Excellent organizational, communication, and interpersonal skills.
• Attention to detail and commitment to accuracy.
• Conducts all business in a confidential manner.

• The target base salary range of this role is $60,000 - $67,000. Salary determinations are based on numerous factors, such as, but not limited to, the relevant market and the skill, experience, class or graduation year, and education of the selected candidate.
• Benefits include medical, dental, and vision insurance.
• Profit sharing plan & 401k.
• Generous vacation, personal, & sick time allowance.
• Low turnover, collegial and collaborative environment.
• Emphasis on professional & business development.
• Full-time (35 hours per week, overtime occasionally needed)
• Office hours typically 8:30-5
• Non-Exempt
• Hybrid position; current expectation is 2 days per week in the office, subject to training and business demands.

Salary : $60,000 - $67,000