What are the responsibilities and job description for the Academic Advisor - Division of Psychology and Counseling position at Governors State University?

Salary : $48,000.00 - $54,570.00 Annually

Location : Governors State University, IL

Job Type : Academic Support Professional

Job Number : ASP20250001

Division : Psychology and Counseling

Department : Psychology & Counseling

Opening Date : 02 / 19 / 2025

FLSA : Exempt

Bargaining Unit : 7

Description

Governors State University (GovState )invites qualified candidates to apply for consideration to fill the role of Academic Advisor . This position is classified as an Academic Support Professional (ASP) and is covered by the Collective Bargaining Agreement between academic professionals and GovState. Reporting to the Division Chair, the Academic Advisor will be housed in the Division of Psychology and Counseling , in the College of Education and Human Development. They are directly involved in academic advising for students in graduate degree programs. They will monitor students' academic records / progress, assist with course selection, clear students for candidacy / practicum / internship and other clinical and academic experiences (MA, specialist, and / or doctoral). Complete appropriate paperwork related to academic progress, clinical experiences, degree completion, and licensure / certification.

Essential Responsibilities

Student Support

Assist enrolled students in developing an academic plan based on enrollment at GOVSTATE.
Consult with students from admission to graduation, providing regular follow-up to monitor their academic progress and make necessary adjustments.
Communicate with students primarily on-site at GOVSTATE, supplementing face-to-face meetings with mail, email, social media, virtual meetings, and telephone.
Establish and maintain a comfortable environment for students to receive honest, accurate advising in a timely manner.
Offer referrals to appropriate resources at GOVSTATE, such as tutoring services, mental health counseling, and career services.
Develop a rapport with students, create and share resources, act as a student liaison to the university, and support students' transition to GOVSTATE.
Provide excellent student service and advise students on all degree requirements in their major.
Fill out all appropriate paperwork related to academic and field experiences.

Collaboration and Compliance

Collaborate closely with other administrators, staff, and faculty, participating in weekly meetings and project teams.

Adhere to campus policies and procedures.

Expertise Development

Develop expertise in Division of Psychology and Counseling graduate programs by liaising with Division Chair, program coordinators, and GOVSTATE program literature.

Develop expertise in GOVSTATE policies and procedures related to graduate education by liaising with the Graduate College, Registrar, and College of Education and Human Development.

Reporting and Recordkeeping

Develop and provide a monthly analysis report of students advised to the Division Chair, including metrics on student progress, advising interactions, and any issues encountered.

Maintain appropriate forms to facilitate recordkeeping and track student data using specified tools and systems.

Maintain data for all assigned students.

Liaison and Representation

Act as a liaison for committees or as a representative for special projects. This includes GOVSTATE recruitment (participation in open houses, information sessions, personal phone calls / notes, and special initiatives), technology, professional development, or other assignments by the Division Chair.

Represent the program at various events and functions.

Coordinate services with other college programs at GOVSTATE.

Recruitment and Retention Initiatives

Proactively contribute to enhancing the institution's recruitment and retention initiatives.

Track and report on recruitment and retention efforts, challenges, and successes, using defined metrics and benchmarks.

Program Operations and Assessment

Assist in program operations and assessment, participating in continuous improvement processes and contributing to the development and accomplishment of the unit strategic plan.

Professional Development

Participate in professional development related to advising, such as relevant workshops, courses, and certifications.

Additional Duties

Perform other duties as assigned, such as assisting with departmental projects or events.

Other duties as assigned.

Required and Preferred Qualifications

Minimum Qualifications

Bachelor's degree.

Experience working collaboratively in a team environment with flexible hours.

Demonstrated strong interpersonal skills.

Excellent oral and written communication skills.

Proficiency in using Microsoft Office tools (word processing, spreadsheets, databases, PowerPoint) to create / produce letters, reports, flyers, and other documents. Ability to learn and use new software programs and ERP systems effectively.

Proficiency in using Customer Relation Manager (CRM) software. SLATE preferred.

Experience working successfully with diverse populations, demonstrating sensitivity to and appreciation for the academic, ethnic, socio-economic, disability, age, and gender diversity of students and staff at GOVSTATE.

Ability to multi-task, handle projects, and prioritize tasks based on program goals and objectives.

Ability to work independently, make decisions, and demonstrate good judgment.

Preferred Qualifications

Master's degree in Counseling, Psychology or closely related degree.

Experience working in an academic environment.

Experience in academic advising related to degrees that lead to professional licensure.

Experience with graduate-level academic programs.

Experience advising or mentoring returning adult students.

Knowledge of CACREP standards.

Experience with clinical field placements.

Experience with grant activities.

Supplemental Information

Please attach the following to your application :

Cover letter

Resume

Transcripts

Review of candidates will begin immediately and continue until position is filled. For priority consideration complete application should be submitted by March 15, 2025.

This position qualifies for an expansive suite of fringe benefits including, various insurance options, paid time off, retirement and investment options, and tuition waivers. Visit : https : / / www.govst.edu / benefits /

What is the highest level of education attained?

GED HS eequivalent

High School Diploma

Associate's Degree

Bachelor's Degree

Master's Degree

Doctorate Degree

What academic discipline did you earn your degree(s) in?

Do you have previous academic advising experience?

none

1-3 years

3-6 years

6 years

Required Question

Salary : $48,000 - $54,570

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