What are the responsibilities and job description for the Assistant Administrative Manager position at Govig & Associates?
Privately held real estate company with a reputation of excellence in all that they do is looking to bring on an Assistant Administrative Manager to join their expanding Phoenix operation!
Come join a stable company and a group of people you will love working alongside! Must have real estate experience.
Govig – Your #1 full-service recruiting firm, your access to the best opportunities available, is seeking an ASSISTANT ADMINISTRATIVE MANAGER for a leading privately held real estate company based in Phoenix, AZ.
Who they are. For over 40 years, our client has maintained a strong reputation for excellence in shaping commercial properties in the Southwest. They are a privately held real estate company owning, managing, and developing high-quality commercial real estate assets utilizing a long-term ownership perspective. Our client owns and operates close to four million square feet of commercial and industrial space, owns over 2,500 acres of prime land holdings, and features a development pipeline in excess of one million square feet.
About the position. The Assistant Administrative Manager will play a crucial role in supporting the daily operations of the administration department, ensuring smooth workflow, and assisting in the management of administrative processes. This position requires a dynamic individual with excellent communication skills, a strong ability to multitask, and a keen eye for detail. Responsibilities will include but are not limited to:
- Order, manage, and stock office supplies and refreshments
- Manage office maintenance contracts and repairs
- Maintain and report weekly officer and staff schedules
- Data management and analysis
- Assist property management with processing of sales reports, preliminary construction notices and certificates of insurance
- Process Tenant/Vendor Insurance Certificates
- Process Tenant Sales Reports
- Process Preliminary Construction notices
- Bi-Annual Board Book production assistance as needed
- Produce reports to support management in business making decisions
- General business management and Executive Assistance: Administrative support to all senior officers to include production and submittal of all expense vouchers, general Word processing requests, travel arrangements when needed, produce reports to support management in business making decisions, etc.
- Plan and coordinate office events including company outings, holiday parties, broker open house, groundbreaking events, etc.
- Assist with onboarding new hires- set up office badge system, after-hours badge system with property management, parking passes with ABM, order business cards, update workstation/office plaques to reflect new hire’s name & title
- Coordinate with San Diego Administrative / HR Manager on any HR issues, as needed
What you need. To be a hero in this organization, the Assistant Administrative Manager will have:
- 4 year college degree in business, marketing or related field
- 5 years experience of administrative assistant/office support experience
- Strong writing and communications skills
- Advanced user of Excel, PowerPoint and Microsoft Suite
- Notary commission is a plus (employee will need to obtain if they do not have it currently)
- Dependable, organized, and proactive
- Ability to work in a fast-paced environment and deal effectively with multiple, simultaneous deadlines and projects.
Have we sparked your interest? Ignite your career and apply today for a confidential conversation!
**Only Local Candidates Apply**
