Accounts Payable Specialist

Job Title : Accounts Payable Specialist The Accounts Payable Specialist will be responsible for managing the company’s accounts payable function, ensuring timely processing and payment of invoices from suppliers, subcontractors, and other vendors. Review, verify, and process invoices from suppliers, subcontractors, and vendors for goods and services provided. Ensure that all invoices are accurate, properly authorized, and compliant with contract terms. The position will work closely with project managers, procurement teams, and the finance department to ensure smooth and efficient accounts payable operations. Key Responsibilities :

• Invoice Processing : Review, verify, and process invoices from suppliers, subcontractors, and vendors for goods and services provided. Ensure that all invoices are accurate, properly authorized, and compliant with contract terms.
• Account Reconciliation : Regularly reconcile accounts payable ledgers to ensure accurate financial reporting. Resolve discrepancies between invoices and purchase orders.
• Vendor Communication : Maintain relationships with vendors and subcontractors to address any billing inquiries, disputes, or payment issues promptly.
• Project Coordination : Work with project managers to verify that all materials and services billed are received and meet the project requirements. Ensure that invoices are correctly charged to the appropriate cost codes or job numbers.
• Documentation and Record-Keeping : Maintain organized records of all invoices and supporting documentation for future reference and audit purposes.
• Dispute Resolution : Investigate and resolve discrepancies between invoices, purchase orders, or contracts, working closely with vendors and internal teams to reach solutions.
• Compliance : Ensure compliance with company policies and relevant financial regulations in all accounts receivable processes.
• Collaboration : Work closely with the project management team to verify billing details and address any project-related financial concerns. Qualifications :
• Education : High School Diploma required; Associate’s degree in Accounting, Finance, or a related field preferred.
• Experience : Minimum of 2 years of experience in accounts payable within the industrial construction industry is required. Experience with purchasing within this industry is preferred.
• Skills : o Strong computer skills required. o Proficiency in Microsoft Office Suite (Excel, Word) and Adobe Pro. o Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently. o Strong communication and interpersonal skills for effective client interaction and teamwork. o Ability to investigate discrepancies and resolve issues related to invoicing, payments, and vendor relations. o Attention to Detail : High level of accuracy and attention to detail in all tasks. Working Conditions :
• Work Environment : Office-based
• Hours : Full-time position, Monday through Friday We look forward to welcoming a dedicated and skilled Accounts Payable Specialist to our team, where you’ll play a key role in our continued success and growth. All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are extremely competitive, client-focused and realize that our value is in our ability to deliver the right solutions at the right time.