What are the responsibilities and job description for the Part-time Office Manager position at Grace Care Personal Care & In-Home Services?
About Us: Grace Care is a dedicated and growing team committed to providing high-quality services and support to our clients. We are seeking an organized, detail-oriented Office Manager with a strong background in payroll and invoicing to join our team. Office Hours Monday-Friday 8:30-12:30
Job Description: As the Office Manager for Payroll and Invoicing, you will oversee daily financial transactions and ensure smooth administrative operations within our office. This role is ideal for a meticulous individual who thrives in a collaborative environment and is passionate about accuracy in payroll and invoicing processes.
Responsibilities:
- Manage and process weekly payroll for employees, ensuring accuracy and compliance with payroll regulations.
- Oversee the preparation and distribution of invoices, managing accounts receivable and collections as needed.
- Maintain and organize records of payroll and invoicing documentation for reporting and audit purposes.
- Assist with budget planning, monitoring expenses, and tracking financial performance.
- Ensure employee information is up-to-date in payroll systems.
- Ensure compliance with all federal, state, and local payroll laws and regulations.
- Respond to payroll and invoicing related inquiries from employees and customers.
- Provide administrative support and assist in office coordination duties as needed, including ordering supplies, scheduling meetings, and maintaining office policies.
Qualifications:
- Proven experience in office management, with a focus on payroll and invoicing (1 years preferred).
- Knowledge of payroll software and accounting systems (QuickBooks).
- Proficiency in MS Office and Excel.
- Excellent organizational skills and attention to detail.
- Ability to handle confidential information with integrity.
- Strong communication skills, both written and verbal.
Benefits:
- Health, dental, and vision insurance
- Paid time off and holidays
- Opportunities for professional growth and development
Job Type: Part-time
Pay: From $15.00 per hour
Expected hours: 15 – 20 per week
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Are you 21 years or older? (For insurance purposes) Have a valid Oklahoma drivers license and auto insurance with your name on it? Are you willing to submit to a drug screen and background check? (Grace Care is a safety sensitive place of employment and the use of medical marijuana is prohibited.) All questions must be yes to be considered for employment.
Work Location: In person
Salary : $15