What are the responsibilities and job description for the Connections Administrative Coordinator position at Grace Community Church?

Job Description

Salary : $23 / hour

OVERVIEW

The full-time Connections Administrative Coordinator is responsible for the administrative aspects of connecting people into groups and serving teams. S / he will also provide administrative support for events and pathways that lead to membership.

CHARACTER

S / he is a spiritually mature believer in a vital, growing relationship with Jesus Christ expressed in a commitment to humble, servant leadership and possesses a heart for the local church and wider kingdom of God.

ABOUT YOU

You excel at balancing detail-oriented tasks with building strong relationships. Highly motivated and organized, you have an exceptional eye for detail while also valuing and engaging with people. Your problem-solving skills, foresight, and resourcefulness are evident in everything you do. Your wisdom, compassion, and kindness shine through in your interactions, making you a valuable collaborator who helps ensure people are able to take next steps at Grace Community. You love helping people take a next step in their relationship with Jesus and find joy in helping connect people at Grace to a serving team or group. You understand the importance of maintaining a positive attitude and ensuring smooth operations. While you could work anywhere, using your gifts for Gods Kingdom gives you the most joy and fulfillment. You believe the gospel is the most important message ever, so seeing it advanced and lived out in peoples lives is of utmost importance to you.

ESSENTIAL FUNCTIONS

Connecting to Serving Teams

Respond to serving inquiries, directing people to next steps
Create & maintain systems for following up with people who inquired about serving teams to assess their progress
Maintain Serving profiles
Champion for serving pathways, assuring all departments are utilizing them and assisting as needed
Track data pertaining to people getting into and being on serving teams
Communicate and coordinate with ministry staff to facilitate the process of adding people to serving teams
Create & maintain systems for following up with ministry staff as to the progress of people being added to their teams
Print badges for new serving team members
Recruit and manage a special events serving team
Onboard team members onto the Connections team (including background checks)
Help onboard new community group leaders
Administrative coordination for holiday serving needs Realm registrations, calendar, room reservations, supplies / materials, setup coordination, communications, promotion, logistics, refreshments / catering, etc.
Maintain and print the weekend info sheet for the connecting place desks
Maintain supplies for the Connecting Places
Restock the lobby kiosks as needed

Connecting to Groups

Respond to group inquiries, connecting leaders with potential new member

Manage Realm pathway for connecting people into groups

Manage timely communication and follow-up for connecting people into groups

Manage Groups Finder, the tool for connecting people with community groups

Maintain & update community group rosters in Realm

Administrative coordination for community group events (launches, trainings, etc.) Realm registrations, calendar, room reservations, supplies / materials, setup coordination, communications, promotion, logistics, etc.

Membership Pathway

Administrative support for The Welcome and the Distinctives and Beliefs Classes

Administrative tracking of where people are in the process

Communication to help people along in the process

Administrative coordination for meetings & events - Realm registrations, calendar, room reservations, supplies / materials, setup coordination, communications, promotion, logistics

Administration coordination and setup for the membership workshop 3-4x annually

COMPETENCIES

2 years experience in administrative and support roles, preferably within a church setting.

Excellent ability to manage and pay attention to details

Excellent written and oral communication skills

Strong organizational and time management skills, prioritizing to-do items for maximum effectiveness.

Action-oriented, displaying focus, passion and initiative. Able to anticipate needs and create systems to meet them.

Interpersonal skills : Relates well to all kinds of people by listening and negotiating, builds effective relationships and teams, collaborative.

Highly proficient with technology, including Microsoft Office applications (Excel, Word, etc.)

A general understanding and value for Gods vision for racial unity and justice

SCHEDULE

40 Hours / Week

1x Per Week Meet with theConnections Director.

1x Per Week Attend the weekly All Staff Meetings on Tuesday mornings.

1x Per Week Attend the weekly All Staff Prayer Pause.

1x Per Week Attend departmental meetings.

1x Per Year Participate in the All-Staff Retreat, typically in June.

1x Per Month Admin Meeting

Christmas Eve Easter Sunday Gatherings.

Initiate / attend project-specific meetings and departmental meetings as needed.

RELATIONSHIPS

Reports to the Connections Director

Works closely with theCommunity Life Department

Works closely with other GCC Administrative Staff

BENEFITS

Family Health / Dental / Vision Insurance

2 Weeks Annual Leave

2 Weeks Sick / Safe Leave

4 Weeks Paid Maternity / Paternity Leave

10 Holidays

403(b) Plan with Employer Contribution and Match

Employer-Provided Life & LTD Insurance

Salary : $23

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