Office/Account Manager

Position Summary:

The Office & Account Administrator of Grace Lutheran Church will serve as the lead administrator and financial representative for the congregation and its supporting ministries. They will efficiently manage and oversee the day to day operations of the church office including scheduling, filing, communications, and data entry as well as handling financial responsibilities such as accounts payable, accounts receivable, payroll, and related bookkeeping data. The Office & Account Administrator will strive to create a welcoming environment for both church and community members, while maintaining a strict level of confidentiality in all matters.

Position Details:

This is a Full-Time position (approximately 40 hours). The Office is open to the public 9 to 4 Monday—Thursday and 9 to 1 on Friday. Additional time may be necessary before / after regularly scheduled office hours to fulfill the 40 hour position. In person work is required. Evenings and some weekend hours may be necessary depending on events taking place within the congregation and/or its supporting ministries.

Description of Ongoing Responsibilities:

Weekly:

· Review account balances.
· Enter payables and schedule electronic payments.
· Make general ledger entries and post them to operating accounts.
· Oversee Pre-School student accounts, including monthly statements, late payment notices.

Bi-Weekly:

· Prepare and submit payroll information to payroll services.
· Post payroll totals to general ledger.
· Distribute pay stubs to all employees.
· Print checks for invoice payments.

Monthly:

· Close the books and produce month end reports.
· Balance selected accounts.
· Obtain Portico report for payment and pastor’s benefit withholding.
· Reconcile and maintain petty cash accounts.

Quarterly:

· File 941’s with IRS.

Annually:

· Maintain up-to-date bank account signature cards and files.
· Manage event sales, sponsorships, and other needed information for the Toledo Symphony Christmas Concert.
· While working in conjunction with the Executive Committee, procure and maintain appropriate levels of liability and property insurance.
· Order and prepare upcoming year Offering Envelopes.
· Work with Treasurer on budget planning.
· Prepare the Annual Report for the congregation and the ELCA.
· Schedule and assemble needed information for an annual financial audit prior to Annual Meeting.
· Send 1099 information to outside accountants.
· Distribute W-2’s to employees.

As Needed:

· Prepare and distribute appropriate paperwork for member bequests, estate gifts, stock sales, etc., working with legal personnel as required.
· Prepare and distribute print and online materials, ensuring accuracy and completeness.
· Serve as purchasing agent for office supplies, equipment, worship supplies, library materials, curriculum, and other Council approved items.
· Document accidents/incidents in conjunction with supervisor(s), and submit claims.
· Manage the background check process for staff and designated volunteers.
· Serve as backup to the Secretary/Receptionist when out of office.
· Edit and proof read publications as necessary for the Secretary, Senior Pastor, and other staff.
· Attend Executive Committee meetings as requested by the Senior Pastor and/or Council President.

Qualifications:

· Minimum of associate’s degree in accounting.
· 5 years' experience in financial administration, including accounts payable, monthly and year end closings, managing multiple bank accounts, preparing financial statements, etc.
· A knowledge and command of the computer including Microsoft Office.
· Be able to serve in a team environment but also be able to work independently.
· Have the ability to manage many tasks at the same time.
· Be able to communicate effectively, both written and orally.
· Have a firm command of both grammar and spelling.
· Be comfortable navigating the internet and managing basic functions of a web site.
· Be able to lift / move 50 lbs. (A standard case of paper)
· Must be able to go up and down steps.
· Share a willingness to learn and understand concepts regarding the Church Year, Worship Liturgy, and the many aspects of “church life”.

Job Type: Full-time

Pay: $45,000.00 per year

Benefits:

• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $45,000