Parish Administrator

Position Summary

The Parish Administrator plays a vital role in supporting the daily operations of the church office, ensuring tasks are performed efficiently, accurately, and with a high level of confidentiality. This position involves administrative support, communication management, record-keeping, and facilitating the smooth operation of church activities and ministries.

Key Responsibilities

• Answer and manage incoming phone calls, emails, and correspondence, forwarding or responding as appropriate.
• Distribute mail to the Pastor, staff, council members, ministry leaders, and renters.
• Maintain accurate church records, including wedding, baptism, confirmation, membership updates, and funeral documentation.
• Record weekly contributions, process electronic donations, and prepare quarterly financial statements for members.
• Organize and compile reports, bulletins, and newsletters:
• Prepare and print weekly bulletins (approximately 150 copies) and Grace Notes for worship services.
• Create and edit monthly newsletters and calendars using Publisher.
• Compile and distribute annual reports for the Congregational meeting.
• Recruit and coordinate office volunteers, creating schedules and updates as needed.
• Manage the church’s electronic membership database and mailing lists, including homebound member records.
• Coordinate office equipment maintenance and order necessary supplies, including worship-related materials (e.g., palms, candles).
• Administer vendor payments, process invoices, and track sponsorship contributions (e.g., flowers, bulletins, music ministry).
• Communicate with renters, manage facility usage requests, and maintain key distribution records.
• Support Grace Food Pantry operations by maintaining recipient lists, printing forms, and assisting with food orders.

Qualifications and Education Requirements

• Preferred: Associate degree in business management or a related administrative field.
• Experience: Comparable work experience that aligns with job responsibilities is acceptable.

Required Skills and Experience

• Proven ability to handle confidential information with discretion and professionalism.
• Proficiency in Word, Excel, Publisher, Constant Contact, and basic QuickBooks knowledge.
• Strong organizational and communication skills, with fluency in English.

Clearances

• Must submit and pass the following every five years:
• PA Child Abuse History Clearance
• PA Criminal Record Check
• FBI Fingerprinting

Physical Requirements

• Ability to sit and stand for extended periods.
• Capability to climb stairs and lift up to 10 lbs.

Job Type: Part-time

Pay: $21,000.00 per year

Expected hours: 16 – 20 per week

Benefits:

• Paid time off

Schedule:

• 4 hour shift
• Morning shift

Ability to Commute:

• Shillington, PA 19607 (Required)

Work Location: In person

Salary : $21,000