Bookkeeping Asisstant

Job Title: Bookkeeping Assistant

Department: Accounting

Company: Grade A Tools

Location: On-Site in Burnet, TX (Remote work is not available at this time)

Employment Type: Part-Time

Work Hours: 10:00 AM - 2:00 PM, Monday through Friday (subject to change)

Compensation: $16-$20 per hour based on experience

About Us: Grade A Tools is a trusted name in the collision repair industry, dedicated to supplying top-quality tools and equipment to auto body shops across the United States.

Job Description:

We are currently seeking a dedicated and reliable Bookkeeping Assistant to join our dynamic team. As an integral part of our operation, you will support bookkeeping activities, including maintaining accurate financial records, recording transactions, processing accounts payable and receivable, and assisting with month-end closing procedures. The ideal candidate will possess a strong work ethic, excellent organizational skills, and keen attention to detail, with the ability to work effectively in a collaborative environment. Training will be provided for any specialized processes and software used in the role. This position is on-site only at our Burnet, TX location.

Key Responsibilities:

Accounts Payable: Enter vendor bills against open purchase orders while reviewing for accuracy and completeness.

Accounts Receivable: Create and send daily invoices and monthly statements through the standard invoicing process. Additionally, follow the established protocol for specialized invoicing, which involves importing and exporting transaction data and executing spreadsheet macros to ensure accurate and timely billing.

Transaction Management and Reconciliation: Accurately enter all transactions from bank and credit card accounts, ensuring proper categorization. Conduct monthly reconciliations of financial records with bank statements and address any discrepancies.

Invoice Creation: Convert open sales orders into invoices upon shipment of items.

Payment Application: Receive customer payments from each sales channel and apply these payments to the corresponding invoices.

Deposit Recording: Accurately record bulk deposits from each sales channel, ensuring alignment with customer payment details and merchant account fees.

Documentation Management: Scan receipts and vendor bills, name files appropriately, and upload them to designated folders for easy access. Ensure that every transaction is accompanied by the necessary attachments and follow established procedures for organizing and storing both digital and physical copies for audit purposes.

Error Handling: Regularly monitor and identify errors or discrepancies in financial records, inventory, and transactions, promptly reporting any issues to the accounting manager for resolution.

Email Management: Assist in managing emails to the accounting department and respond to inquiries related to invoices, statements, and receipts.

Inventory Verification: Assist in confirming quantities on hand and verifying bin locations as needed for accurate record-keeping.

Process Adaptation: Be adaptable during the transition to a new integrated accounting and business management system, embracing new processes and workflows as they are implemented.

Communication: Maintain effective communication with all employees to resolve any financial inquiries and ensure seamless operations.

Job Requirements:

• High school diploma or equivalent.
• 1-2 years of experience in bookkeeping, accounting, or a related field.
• Proficiency in QuickBooks Desktop.
• Strong attention to detail and accuracy, especially when handling financial records and transactions.
• Basic computer skills, including proficiency with Microsoft Office and Google Workspace.
• Ability to learn and adapt quickly to new processes, workflows, and accounting systems.
• Excellent organizational skills, with the ability to prioritize tasks and meet deadlines.
• Effective communication skills, both verbal and written, to assist in email management and financial inquiries.
• Trustworthy and reliable, demonstrating integrity and dependability when handling financial data.
• Self-motivated, capable of working independently while maintaining high accuracy in work.
• Ability to work collaboratively with the accounting team and other departments.
• Basic math skills and the ability to reconcile discrepancies in financial data.

Preferred Qualifications and Abilities:

• Previous experience in bookkeeping or accounting support roles, especially in a small business environment.
• Familiarity with QuickBooks Desktop (Training available for specific processes).
• Familiarity with e-commerce platforms and their payment systems, including eBay and PayPal (Training provided as needed for specific platforms).
• Experience with accounts payable/receivable processes, transaction entry, and bank reconciliations.
• Strong problem-solving skills and the ability to identify and correct discrepancies in financial data.
• Familiarity with document management systems for organizing receipts, bills, and financial documents.
• Willingness to learn new accounting tools and technologies as part of an evolving accounting environment.
• Ability to multitask effectively, handling multiple financial processes and inquiries simultaneously.
• Excellent organizational and time management skills.

What We Offer:

Competitive Hourly Rates: We offer competitive pay rates to recognize and reward your hard work.

Paid Time Off: Enjoy the flexibility of paid time off to relax and recharge.

Paid Holidays: We recognize and provide compensation for specific holidays, allowing you to spend quality time with family and friends.

Task Autonomy: Enjoy the freedom to prioritize and manage your tasks independently. While we provide overall guidance, you'll have the autonomy to determine the order and approach that works best for you within our collaborative work environment.

Refreshments On Us: Stay energized with complimentary snacks and beverages provided in our breakroom.

Continuous Learning: Grow with us through ongoing learning opportunities and professional development.

Supportive Management: Our approachable management team is here to guide and support you every step of the way.

Small Company Culture: Join our team in a small company environment, where your contributions have a big impact, and you're not just an employee, but a valued member of our team.

Inclusivity: We believe in the power of diversity and inclusivity. We are committed to creating a workplace where every individual's unique background, perspectives, and experiences are valued and celebrated.

Job Type: Part-time

Pay: $16.00 - $20.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• Paid time off
• Paid training

Physical Setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Accounts receivable: 1 year (Preferred)
• Accounts payable: 1 year (Preferred)
• Bookkeeping: 1 year (Required)

Location:

• Burnet, TX 78611 (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Burnet, TX 78611 (Required)

Ability to Relocate:

• Burnet, TX 78611: Relocate before starting work (Required)

Work Location: In person

Salary : $16 - $20