What are the responsibilities and job description for the District Administrator position at Grady Rentals Llc?
Position Summary
The District Administrative Assistant is responsible for providing administrative support to the Operations Manager; preparing and distributing reports and other communication on a regular schedule; maintaining files, databases, and archives of relevant records; and scheduling and coordinating meetings and travel. The District Administrative Assistant will play a crucial role in supporting our daily operations, with a focus on administrative tasks, customer service, and HR responsibilities, including the processing of new-hire paperwork and I-9 verification. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently in a fast-paced environment. This position will be heavily involved with dispatching customer tickets, job tracking, and work hand in hand with the accounting department.
Essential Job Functions
- Collect, review, and analyze data to prepare reports, charts, budgets, and other presentation materials.
- Screen calls and respond to inquiries from external and internal sources with appropriate correspondence or other messaging.
- Prepare and modify meeting agendas, memorandums, emails, newsletters, documents, and presentations for Operations Manager.
- Assist in scheduling and organizing activities such as meetings, travel, and department activities as required.
- Process new-hire paperwork, ensuring compliance with federal and state regulations, including accurate completion and verification of Form I-9.
- Maintain confidential HR files and assist with the onboarding process for new employees.
- Support the payroll department by collecting and verifying timekeeping information.
- Assist with special projects and other administrative duties within the organization.
Skills and Qualifications
- High school education or equivalent.
- Minimum 4 years of receptionist/administrative assistance experience.
- Proficient in the Microsoft Office Suite.
- Punctual nature and ability to handle dynamic work environment.
- Excellent oral and written communication skills.
- Ability to handle confidential matter in a professional manner.
- Excellent time-management and organizational skills.
- Ability to listen and understand information presented through oral or written means.
