Payroll Coordinator - HR

Description

Job Summary:

The Payroll Coordinator oversees the hospital’s payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.

Supervisory Responsibilities:

• None

Duties/Responsibilities:

• Accurate and timely entry of payroll data: calculate and post for bi-weekly payrolls, off-cycle payrolls and manual checks utilizing HRIS software
• Manage and maintain employee payroll data within the HRIS system, including benefit changes, deductions, tax withholdings, garnishments, wage adjustments, vacation time, sick time, and deductions
• Review time & attendance information for completeness and accuracy
• Maintain accurate payroll records and generate payroll reports for management and auditing purposes
• Process garnishments, new hires, employee or wage changes, terminations, and deductions
• Review computed wages and correct errors to ensure the accuracy of earnings
• Ensure compliance with company policies, relevant healthcare regulations, tax, and deduction laws.
• Respond to employee inquiries and requests regarding payroll matters
• Assist with year-end payroll processing and reporting to include processing W-2 and 1095C documents
• Prepare, review and ensure submission of quarterly and annual tax statements utilizing HRIS system
• Provide exemplary customer service.
• Maintain confidentiality and compliance with HIPAA.
• Cooperate with other personnel to achieve departmental objectives and maintain good employee relations, inter-departmental objectives and infection control policies.
• Cordially demonstrate timeliness and professionalism in appearance, communications, and actions during all interactions and with all individuals and entities.
• Solve practical problems, dealing with a variety of issues, and interpret a variety of instructions furnished in written and oral form.
• Perform other related duties to benefit the mission of the organization. 

Requirements

Required Skills/Abilities: 

• Must be committed to quality and patient safety at all times.
• Proficient in spoken and written English.
• Must be effective at adjusting to change, prioritizing duties, handling stress and effectively communicating face-to-face and/or over the telephone.
• Must be able to work independently, and flexibly, and as a part of a multidisciplinary team.
• Must be able to multi-task while managing several interruptions throughout the shift.
• Must have strong interpersonal and communication skills, verbal and written.
• Must have strong time management skills.
• Must have strong attention to detail.
• Must demonstrate excellent grammar, spelling and proofreading skills and follow-up effectively with all staffing levels and auditors
• Sufficient hearing, vision and dexterity to perform duties safely.

Job-related Skills and Abilities: 

• Intermediate to advanced computer skills, including but not limited to: Microsoft Word and Excel, payroll and scheduling systems, and email.
• Must have an analytical mind with strong mathematical skills
• Payroll knowledge: Texas payday laws, tax laws, overtime rules, special deductions, and other wage-related matters 

Education and Experience:

• Associate's degree with major course work in Accounting/Business or related courses and four (4) years of experience in processing in-house payroll required; or an equivalent combination of education, training, or experience.
• Healthcare experience preferred.

Physical and Mental Requirements: 

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 20 pounds at times.
• Must be able to navigate various departments of the organization’s physical premises.
• Stress Level: Low to Moderate

OSHA Classification:

• Category III: Tasks that involve no exposure to blood, body fluids, or tissues, and Category I tasks are not a condition of employment.
• The normal work routine involves no exposure to blood, body fluids, or tissues (although situations can be imagined or hypothesized under which anyone, anywhere might encounter potential exposure to body fluids). Persons who perform these duties are not called upon as part of their employment to perform or assist in emergency medical care or first-aid or to be potentially exposed in some other way. Tasks that involve handling implements or utensils, use of public or shared bathroom facilities or telephone, and personal contacts such as handshaking are Category III tasks.