What are the responsibilities and job description for the Engineering Project Coordinator position at Grain Millers, Inc.?
Who We Are.
Grain Millers, Inc. is a leading manufacturer and merchandiser of whole grain ingredients utilized in food products served around the world. While you may not know us directly, you almost certainly know our products. We have supplied food ingredients to virtually every large food company in the world for over 37 years. We employ nearly 1000 associates throughout North America. Our Eden Prairie, MN headquarters is the hub of our support infrastructure. Our manufacturing facilities are in MN, IA, WI, IN, OR and Canada.
Why we need you.
We're looking for a highly organized and detail-oriented Project Coordinator to support our engineering team. In this role, you'll help keep critical capital projects on track by managing purchases, tracking equipment and documentation, coordinating asset deliveries, and supporting commissioning efforts. Your ability to multitask and stay one step ahead will play a key part in helping us meet deadlines and maintain smooth project operations.
Who You'll Be Working With.
You'll report to the Director of Engineering & Automation and work closely with Project Managers, vendors, facility teams, and contractors. You'll also collaborate with departments like accounting, operations, quality, and safety to make sure communication is clear and project milestones are met. You'll travel to different project sites to understand their unique requirements and establish strong working relationships.
Who You Are.
You're someone who thrives on keeping things organized and running smoothly behind the scenes. You don't just manage details-you master them. You enjoy being the go-to person who keeps everyone informed and on track, and you're not afraid to roll up your sleeves to solve problems or streamline a process. You're the type who takes initiative, communicates clearly, and brings a steady, dependable presence to a fast-moving team.
Grain Millers, Inc. offers a competitive compensation and benefits package including medical, dental, vision, disability, and life insurance. We offer a 401(k) plan with a generous employer match. Employees also enjoy paid time off, holiday pay, and access to wellness programs. We support career growth through training and development opportunities, and we're proud to foster a collaborative, values-driven workplace where dedication to quality work goes hand-in-hand with a strong sense of teamwork.
Grain Millers, Inc. is a leading manufacturer and merchandiser of whole grain ingredients utilized in food products served around the world. While you may not know us directly, you almost certainly know our products. We have supplied food ingredients to virtually every large food company in the world for over 37 years. We employ nearly 1000 associates throughout North America. Our Eden Prairie, MN headquarters is the hub of our support infrastructure. Our manufacturing facilities are in MN, IA, WI, IN, OR and Canada.
Why we need you.
We're looking for a highly organized and detail-oriented Project Coordinator to support our engineering team. In this role, you'll help keep critical capital projects on track by managing purchases, tracking equipment and documentation, coordinating asset deliveries, and supporting commissioning efforts. Your ability to multitask and stay one step ahead will play a key part in helping us meet deadlines and maintain smooth project operations.
Who You'll Be Working With.
You'll report to the Director of Engineering & Automation and work closely with Project Managers, vendors, facility teams, and contractors. You'll also collaborate with departments like accounting, operations, quality, and safety to make sure communication is clear and project milestones are met. You'll travel to different project sites to understand their unique requirements and establish strong working relationships.
Who You Are.
You're someone who thrives on keeping things organized and running smoothly behind the scenes. You don't just manage details-you master them. You enjoy being the go-to person who keeps everyone informed and on track, and you're not afraid to roll up your sleeves to solve problems or streamline a process. You're the type who takes initiative, communicates clearly, and brings a steady, dependable presence to a fast-moving team.
- Coordinate purchases and manage procurement of materials, equipment, and contractor services
- Track and tag assets, ensuring accurate delivery, labeling, and location assignments
- Maintain up-to-date project documentation, manuals, and equipment records in maintenance system.
- Support commissioning activities by organizing checklists, manuals, and testing coordination
- Communicate with vendors, contractors, and internal teams to keep projects on schedule
- Manage administrative tasks such as scheduling, reporting, and assisting with budgets
- Oversee contractor site access, orientations, and security card coordination
- Monitor quality assurance efforts to ensure compliance with company standards
- High school diploma or equivalent required; post-secondary education in business and basic accounting knowledge are a plus
- Proficient in Microsoft Office; experience with SharePoint is an asset
- Strong written and verbal communication skills in English
- Ability to prioritize tasks, manage deadlines, and maintain confidentiality
- Ability to travel up to 20%
- Experience with inventory control is beneficial
- Highly organized, detail-oriented, and capable of multitasking with sound judgment
- Comfortable working around allergens such as grain and dust
Grain Millers, Inc. offers a competitive compensation and benefits package including medical, dental, vision, disability, and life insurance. We offer a 401(k) plan with a generous employer match. Employees also enjoy paid time off, holiday pay, and access to wellness programs. We support career growth through training and development opportunities, and we're proud to foster a collaborative, values-driven workplace where dedication to quality work goes hand-in-hand with a strong sense of teamwork.
