What are the responsibilities and job description for the Facilities Operations Analyst position at Grambling State University?
Job Summary
To assist with the daily operations of the Facilities Management department while adhering to the guidelines established by the governing bodies.
Job Duties & Responsibilities
The Facilities Operations Assistant will function in the areas of:
Perform and manage critical day-to-day administrative functions and supervise administrative staff.
Maintain the budget for the department and provide updates to the Director.
Manage all purchase requisitions, purchase orders, contracts, and invoices according to LA State procurement guidelines.
Maintain an effective, electronic filing and recordkeeping system.
Collaborate with other departments and contractors.
Complete required forms and documentation as needed.
Manage inventory and schedules in the work order management system.
Assist in administering the selection, negotiation, evaluation, and contracts for architects, engineers, and other consultants.
Assist with contacting vendors and contractors to collect quotes and estimates as needed.
Perform other duties of a similar nature or level
Qualifications
Minimum:
Bachelor’s degree
Strong oral and written communication skills
Excellent organization skills
Proficient with Microsoft Office Suite tools (e.g. PowerPoint, Word, Excel, etc.)
Candidates who possess similar minimum objective qualifications are encouraged to apply and should describe the comparable work experience and education related to establishing equivalency.
Preferred:
Bachelor’s degree in accounting, computer information systems, business management or a related, comparable experience
Supplemental Information
Applications without the following will not be considered complete.
Cover Letter
Resume
Transcript(s) if applicable
Curriculum Vitae if applicable
Review of applications will begin October 16th, 2024 and continue until position is filled.
State As a Model Employer
Salary : $50,000
