Studio Production Assistant

We are seeking an ambitious, inquisitive problem-solver to be the Studio Production Assistant at our Brooklyn-based creative agency & production company. 

Grand Crew's endeavors vary from advertising campaigns, to conceptual photoshoots, to music videos, and much more – all met with a high-tier value of work ethic.

The ideal candidate for this position is someone who is interested in learning and growing on a daily basis, with a desire to understand what it takes to operate in a creative work environment with an extremely high standard of excellence.

While this role is production / administrative in focus, creative thinking is undoubtedly a valued quality to bring to the work. Daily responsibilities (fully outlined below) will include a myriad of tasks, including completing call sheets, scheduling calls for the EP and team members, working in complex Google Drive spreadsheets, going on production runs, and much more. Each of our projects has bespoke needs, and this person will be responsible for supporting the EP in responding to the needs of each project.

There is immense room for growth - hiring and promoting from within is a core tenet at Grand Crew.

Candidates should be local to the five boroughs of NYC, or within easy commuting distance to the city. The default for this role will be remote / work from home for the time being, with opportunities to be on-set for local productions when possible.

We are seeking someone with a minimum of 1 to 2 years of experience in the production industry, either at a production company or freelance. 

The Studio Production Assistant will be compensated an hourly rate of $22 per hour, for 35-40 hours a week with the exception of company-observed holidays. Our intention is for this role to transition to a salary role within approximately one year.

Responsibilities overview:

Supporting EP, Project Producers & Freelance Crews 

• Research
• Crew / agent outreach 
• Vendor outreach
• Calendars / timelines
• Call sheets
• Spreadsheet management
• Production Deck(s)
• Travel booking support (flights, hotels, etc) / Memo’s 
• On-set production assistance

Supporting Company Principals / Internal Systems 

• Research (relating to project pitches, internal projects, etc)
• Acting as a conduit between freelance job teams and Grand Crew’s established best practices, when it comes to our guidelines, templates, the use of company-owned equipment & kits, etc
• Project / Company expenses tracking & logging
• Company server / drive organization 
• Intermittent Executive Assistant duties (calendar / email support, schedule support, etc)

Day-to-Day Office Support

• Organization & storage
• Inventory management
• Digital filing
• Occasional errands / pick-ups

Proficiency In:

• Google Drive 
• Slack 
• Airtable (nice to have)
• Wrapbook (nice to have)
• Zoho Expense Reporting (nice to have)