Description

POSITION PURPOSE

*Seasonal Position: Through August 31st

To organize and maintain the Distribution Center and assist with invoices and daily inventories.  Responsible for accepting orders, organizing, and distributing goods and products within the warehouse center. Assists the Distribution Manager in the completion of administrative and clerical duties.

ESSENTIAL FUNCTIONS

Receiving and Stocking

• Keeps distribution center well maintained.
• Receives deliveries at the loading dock and checks against shipment papers. Inspects deliveries to ensure the quality of the product meets specifications; inspects for damages or discrepancies. Returns damaged products to the suppliers for replacement.
• Sorts and classifies products accordingly in a manner that makes them easy to obtain once needed.
• Marks crates and barrels for easy identification and retrieval.
• Locates and retrieves organized products or goods as needed.

Inventory and Record-Keeping

• Documents the quantity of the products received, stored, and distributed.
• Copy, print, fax, and e-mail documents as needed, whether to the customers or the suppliers.
• Performs physical counts and daily inventories; maintains inventory records.
• Coordinates with suppliers to refill inventories.
• Makes use of software and programs for accurate record-keeping.
• Accomplishes forms that will facilitate warehouse processes.
• Arranges customer specification records.

Distributing and Shipping

• Transports and distributes items to the various departments in the warehouse.
• Receives inventory orders.
• Prepares lists and labels of items for shipment.
• Collects, prepares, and ships products for shipment.
• Coordinates with couriers for timely shipping.
• Addresses customer inquiries.
• Resolves shipment problems.
• Informs clients about shipment delays or other concerns.

Other:

Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position.  Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.

Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel.  In addition, attendance at all scheduled training sessions and meetings is required.

Upon employment, all employees are required to fully comply with Westin/Sheraton Carlsbad Resort & Spa rules and regulations for the safe and effective operation of the hotel’s facilities.  Employees who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment.

SUPPORTIVE FUNCTIONS

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel:

• Operate word processing program in computer.

• Perform any general cleaning tasks using standard hotel cleaning products to adhere to health standards.

• Additional duties as necessary and assigned.
• Follow all company and safety and security policies and procedures
• Report any maintenance problems, safety hazards, accidents, or injuries; complete safety training and certifications.

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:

• Must be able to speak, read, write and understand the primary language(s) used in the workplace.
• Must be able to read and write to facilitate the communication process.  
• Requires good communication skills, both verbal and written.
• Some knowledge of mathematical calculations and computer accounting programs.  Budgetary analysis capabilities required.

• Ability to access and accurately input information using a moderately complex computer system.

• Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to diffuse anger, collect accurate information and resolve conflicts.

• Most tasks are performed in a team environment with the employee acting as a team leader.  There is minimal direct supervision.

Physical Demands

• Most work tasks are performed indoors.  Temperature generally is moderate and controlled by hotel environmental systems; however, must be able to work in extreme temperatures like freezers (-10°F) and kitchens ( 110°F), possibly for one hour or more.
• Must be able to lift up to 50 lbs. occasionally.
• Must be able to push and pull carts and equipment weighing up to 250 lbs. occasionally.
• Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.

• Hearing, smelling, tasting, and visual ability to observe and distinguish product quality and detect signs of emergency situations.

• Vision occurs continuously with the most common visual functions being those of near and color vision and depth perception.
• Must be able to bend, stoop, squat and stretch to fulfill cleaning tasks occasionally.
• Requires manual dexterity to use and operate all necessary equipment.
• Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed. 

Qualifications

QUALIFICATION STANDARDS

Education & Experience                     

• High school or equivalent education preferred. 
• Experience in overall Food & Beverage operations preferred.          

Licenses or Certificates          

• Must have current Food Handler’s Card

Grooming

All employees must maintain a neat, clean and well-groomed appearance per Westin/Sheraton Carlsbad’s standards.

Attendance:    

Regular attendance in conformance with the standards, which may be established by Westin/Sheraton Carlsbad Resort & Spa from time to time, is essential to the successful performance of this position.  Employees with irregular attendance / tardies will be subject to disciplinary action, up to and including termination of employment. Upon employment, all employees are required to fully comply with Westin/Sheraton Carlsbad Resort & Spa rules and regulations will be subject to disciplinary action, up to and including termination of employment.

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.

Ownership:

This job opportunity for employment is being made available by Grand Pacific Hotel Services, L.P., the owner and the employer of all associates working at Westin/Sheraton Carlsbad Resort & Spa.  Marriott International is not the owner or operator of Westin/Sheraton Carlsbad Resort & Spa.  Marriott International is not the direct or indirect employer or joint employer of any associates working at Westin/Sheraton Carlsbad Resort & Spa. Marriott International does not control, govern or regulate any aspect of recruitment or employment at Westin/Sheraton Carlsbad Resort & Spa.  Marriott International is not responsible for any aspect of your application, candidacy, or employment at the resort, nor shall Marriott International be liable for the data collection, use and privacy practices of the Westin/Sheraton Carlsbad Resort & Spa’s owner or operator.

Salary : $18