What are the responsibilities and job description for the Income Audit/Payroll Clerk position at Grand Pacific Resorts?

Job Details

Job Location

Grand Pacific Hotel Services LP - Carlsbad, CA

Position Type

Full Time

Education Level

2 Year Degree

Salary Range

23.00 - $25.00 Hourly

Travel Percentage

None

Job Shift

Varied

Job Category

Admin - Clerical

Description

POSITION PURPOSE

This position is responsible for the accurate reporting of revenue and facilitating payroll for the complex.

ESSENTIAL FUNCTIONS

Auditing daily revenues through reports and ticket review to ensure that all revenue is accurate, especially with respect to discounts, comps, coupons, etc.
Researching any discrepancies with transaction postings and revenue reporting.
Posting revenues through GL interface with front office system, for all revenue streams. (Hotel, Restaurant and Spa).
Overseeing the Payroll process for the Resort.
Timely processing of EPIPs, PAFs, Terminations, etc to ensure payroll accuracy within deadlines.
Assisting with general cashier responsibilities (bank audits, over / short reporting, preparing bank deposits, petty cash).
Maintaining the cash log and preparing journal for month end.
Monitoring, researching, responding and logging all Charge Backs received.
Assisting the Accounting Manager with month end, quarter end and year -end, franchise filing, tax filings and audit document preparation.
Auditing all Night Audit paperwork and files. Ensure the accuracy of debit / credit posted entries.
Reviewing credit card balancing and administering access to processor.
Assist in creating excel worksheets for standard audits and reporting.
Maintaining and auditing interface mapping between PMS and Accounting systems.
Assisting with Inter- Company billing and reconciliation.
Act as liaison between front desk and accounting department

Other :

Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position. Employees with irregular attendance will be subject to disciplinary action, up to and including termination of employment.

Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required.

Upon employment, all employees are required to fully comply with Westin / Sheraton Carlsbad Resort & Spa rules and regulations for the safe and effective operation of the hotel's facilities. Employees who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment.

SUPPORTIVE FUNCTIONS

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel :

Assist with Accounting Office issues as needed, i.e., billing inquiries, administrative duties, etc.

Additional duties as necessary and assigned.

SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities :

Must be able to speak, read, write and understand the primary language(s) used in the workplace.

Must be able to read and write to facilitate the communication process.

Requires excellent communication skills, both verbal and written.

Must possess advanced computational ability.

Thorough knowledge of computer processing system and ability to manually perform these operations if necessary.

Ability to prepare and analyze data figures and transcriptions prepared on and generated by computer.

Knowledge of computer accounting programs, math skills as well as budgetary analysis capabilities required.

Physical Demands

Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems.

Must be able to sit at a desk for up to 8 hours per day. Walking and standing are occasionally required.

Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis.

Must be able to lift up to 15 lbs. occasionally.

Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.

Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.

Vision occurs continuously with the most common visual functions being those of near vision and depth perception.

Ability to work primarily with fingers to pick, pinch, type and carry out substantial movements (motions) of the wrists and hands as well.

Requires manual dexterity to use and operate all necessary equipment.

Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.

QUALIFICATION STANDARD

Education

High school or equivalent education required. Bachelor's Degree preferred.

Experience

Extended knowledge of both Galaxy and Lightspeed is a preferred.

Knowledge accounting software is a requirement.

Knowledge of Micros and Book4Time is a plus.

Efficient in Microsoft Office applications of both Excel and Word.

Intermediate knowledge of accounting. (GL posting, journal entries, debits, credits, accruals and prepaid accounts)

Self starter and motivated to exceed expectations.

Great personal and organizational skills.

Licenses or Certificates

Not applicable

Grooming

All employees must maintain a neat, clean and well-groomed appearance per Westin / Sheraton Carlsbad's standards.

Attendance :

Regular attendance in conformance with the standards, which may be established by Westin / Sheraton Carlsbad Resort & Spa from time to time, is essential to the successful performance of this position. Employees with irregular attendance / tardies will be subject to disciplinary action, up to and including termination of employment. Upon employment, all employees are required to fully comply with Westin / Sheraton Carlsbad Resort & Spa rules and regulations will be subject to disciplinary action, up to and including termination of employment.

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.

Ownership :

This job opportunity for employment is being made available by Grand Pacific Hotel Services, L.P. , the owner and the employer of all associates working at Westin / Sheraton Carlsbad Resort & Spa. Marriott International is not the owner or operator of Westin / Sheraton Carlsbad Resort & Spa. Marriott International is not the direct or indirect employer or joint employer of any associates working at Westin / Sheraton Carlsbad Resort & Spa. Marriott International does not control, govern or regulate any aspect of recruitment or employment at Westin / Sheraton Carlsbad Resort & Spa. Marriott International is not responsible for any aspect of your application, candidacy, or employment at the resort, nor shall Marriott International be liable for the data collection, use and privacy practices of the Westin / Sheraton Carlsbad Resort & Spa's owner or operator.

Salary : $23 - $25

Apply for this job

Receive alerts for other Income Audit/Payroll Clerk job openings

Income Audit/Payroll Clerk

What are the responsibilities and job description for the Income Audit/Payroll Clerk position at Grand Pacific Resorts?

What is the career path for a Income Audit/Payroll Clerk?

Job openings at Grand Pacific Resorts

Not the job you're looking for? Here are some other Income Audit/Payroll Clerk jobs in the Carlsbad, CA area that may be a better fit.

We don't have any other Income Audit/Payroll Clerk jobs in the Carlsbad, CA area right now.

AI Assistant is available now!