Vice President of Finance and Administration

The Grand Rapids Symphony seeks a full-time Vice President of Finance and Administration to join our team. Reporting to the President & CEO, this leadership position is responsible for overseeing both day-to-day and long-term strategic financial, administrative, and human resources functions of an $11MM 501c3 organization and $30MM foundation. This is an office-based professional position with some nights and weekends required around concerts and events.

Key Responsibilities

Finance

·       Manages organization cash flow and working capital, including monthly projections.

·       Oversees day-to-day accounting and bookkeeping operations; reviews general ledger for accuracy.

·       Prepares financial reports, organizational budgets, and presentations.

·       Leads annual budget process; collaborates with department heads to review all budget areas.

·       Participates as a member of the negotiating team throughout the Collective Bargaining process.

·       Analyzes financial performance and identifies areas for improvement; provides financial guidance to other departments within the organization.

·       Manages restricted funds and reviews grants for allowable use.

·       Acts as an authorized signer and fiduciary for all financial accounts. Manages relationships with banks, investment managers, and other financial institutions.

·       Facilitates the annual financial audit process, Form 990 preparation, and employee benefit plan audit/Form 5500 preparation.

·       Oversees 401k plan operations; maintains 401k plan compliance.

·       Maintains and updates financial policies, as needed.

Administration & Human Resources

·       Manages legal and labor compliance and reporting processes i.e. OSHA, LARA, etc.

·       Manages corporate insurance policies; collaborates with broker to resolve issues as needed.

·       Oversees all information technology and cybersecurity functions; manages relationship with IT vendor.

·       Executes all vendor/service contracts; supervises contract work.

·       Oversees and approves bi-weekly payroll process.

·       In partnership with employee benefits broker, oversees all employee benefit plans including managing contracts and reviewing invoices for accuracy.

·       Maintains and updates employee handbook; develops and/or revises policies, as needed.

·       Assist supervisors with employee relations, performance reviews, conflict resolution, and disciplinary procedures; escalates issues to President & CEO when required.

Supervisory Responsibilities

·       Supervises Director of Finance, Director of Ticketing Operations, Director of Patron Relations, Finance Manager, and Manager of Human Resources and Volunteers positions.

Skills and Qualifications

Our ideal candidate:

·       Brings a minimum of 7-10 years professional experience in a similar role; previous experience in nonprofits, arts organizations, and/or union environments is highly desired.

·       Has a Master’s Degree in Finance, Accounting, or Business, and prior experience with cloud-based accounting software, such as QuickBooks Online.

·       Possesses strong leadership and strategic thinking skills as it relates to nonprofit finance and administration. Understands, or is willing to learn, the unique complexities of nonprofits and/or arts organizations.

·       Possesses strong analytical skills and expertise in financial and accounting policies, practices, and systems. Familiarity with a variety of charitable-giving products and approaches.

·       Is a team player, active problem-solver, and open to new ideas. A successful candidate can provide both strategic and operational support to the President & CEO and works collaboratively with other VP-level team members to ensure coordinated management across the organization’s functional areas.

What We’re Offering

·       Salary: Commensurate with Experience.

·       Benefits include health, vision, and dental insurance, LTD and Life Insurance, generous paid time off and holiday schedule, subsidized downtown parking, and 401k.

·       Variety - every day is different, and creativity is encouraged!  

To apply for this position, please send a resume and cover letter to Ally Lobbestael via email at HumanResources@GRSymphony.org. Applications will be accepted on a rolling basis and this position will remain open until filled. No phone calls, please.

For complete information about the Grand Rapids Symphony visit www.grsymphony.org.

We are an equal opportunity employer.