Assistant Director of Facilities

ESSENTIAL DUTIES AND RESPONSIBILITIES

Primary duties and responsibilities include, but are not limited to, the following :

• Oversees the functionality and safety of the facility, including, but not limited to, physical buildings, mechanical equipment, electrical systems, heating and cooling systems, life safety systems and grounds according to federal, state and local regulations
• Assigns, verifies, and documents completion of all routine maintenance and repairs in the property maintenance management system
• Oversee and maintain required documentation for energy management and conservation and preventive maintenance programs
• Conduct facility inspections
• Lead, manage and communicate information about capital projects and property rehabilitations, including, but not limited to, scheduling, budgeting and complying with contractor bidding standards
• Directs daily department operations including, but not limited to, guest service standards and initiatives, product quality, inventory management and cost controls, systems use and management, budgeting and forecasting, adherence to federal, state and local standards and meeting participation and facilitation.
• Monitor and develop team member performance to include, but not limited to, providing supervision and professional development, conducting counseling and evaluations and delivering recognition and rewards.
• Complete monthly and annual budgeting for the department.
• Provide direct supervision of all ongoing jobs and daily engineering activity.
• Organize the Property Operations department including the selection of supervisory personnel and all other department staff. Monitor job functions and performance standards of the maintenance crew and coordinate shop and field activities to ensure compliance with stated projects.
• Keep appropriate staffing levels according to business needs. Control the application of direct / indirect maintenance costs, budgets, department and unit costs. Approve all purchase requisitions for time and material expenditure and projects. Review the status of projects to make certain costs stay within the budgeted limit. Adhere to all corporate purchasing policies and controls.
• Ensure the retention of all reports, contracts, logbooks, energy data, pertinent records, etc. that are generated by the department.
• Supervise the preparation of projects and related duties such as estimates, drawings, designs, scheduling, and bills for materials. Cost summaries, equipment and material specifications, etc.
• Interpret all management policies of hotel to promote sound labor / management relations.
• Assign and verify all routine maintenance in hotel. Conduct walk-throughs to visually assess the safe and efficient maintenance and operation of the physical structure(s) of the hotel, all mechanical, electrical, HVAC systems, and other related equipment.
• Review, produce and distribute memos and correspondence to communicate pertinent information to guests and staff. Answer all correspondence in a timely manner.
• Prepare and organize presentations and reports for various meetings.
• Prepare complex reports for forecasts, budgets and energy consumption.
• Interview and train team members. Interview, hire, discipline, terminate, counsel, train, assign work and monitor employees and their performance to ensure company guidelines are followed.
• Make constant contact with both internal and external customers to provide optimal guest service. This includes contact with various hotel departments in an effort to provide / obtain pertinent information needed to ensure proper guest service is provided. Keep President and department heads aware, on a regular basis, regarding the overall condition of building structure(s), related systems and equipment. Offer prudent cost-effective proposals for maintaining same.
• Maintain effective energy management and preventive maintenance programs.
• Conduct special training for other departments on the safe and efficient usage of hotel equipment and energy.
• Promote effective safety programs. Chair monthly / quarterly departmental meetings.
• Respond to accident scenes, emergency calls (fire, smoke, etc.). Act as a maintenance representative for the Property Operations department.
• Ensure that all safety procedures are followed to include, but not limited to; lock-out-tag-out procedures, hot work permits, fire watch, etc.
• Learn, understand and apply all codes including, but not limited to; building, fire and health department.
• May be required to work varying schedules that reflect the business needs.
• Comply with rules and regulations for the safe and efficient operation of facilities.

KNOWLEDGE / SKILLS / ABILITIES

correspondence and communicate with guests and team members.

CERTIFICATES AND LICENSES

EDUCATION and / or EXPERIENCE

Minimum of 5 years of operating large property facilities.