Human Resource Recruitment Assistant

Human Resource Recruitment Assistant

Reporting to the Human Resource Manager, the Human Resource Assistant is responsible for the administrative support of day-to-day human resource recruitment activity. Performs work of moderate difficulty related to the following functional areas: employment, recruitment and onboarding.

Essential Functions

• Maintains high standards of confidentiality of all team member records (personnel and health), as well as other sensitive information.
• In collaboration with the HR Manager, creates, updates, and posts internal and external job postings. Monitors as appropriate.
• Builds and maintains positive relationships with our customers (team members and applicants) by responding to their questions and concerns in a timely and accurate manner and answering routine questions regarding job openings, process and basic interpretation of Agency policies and procedures.
• Initiates all pre-employment documents and information technology accounts with the Help Desk for new employees.
• Initiates all pre-employment documents and connects with Concord Hospital Occupational Health to schedule pre-hire medical exams, lift test, drug screens and Quant-TB tests.
• Sets up and maintains all personnel and health screening files including Criminal Record check, I-9, Worker's Compensation, OSHA and separated team member files in compliance with Agency policies and regulatory requirements.
• Performs HRIS data entry to update and maintains team member information in Paylocity.
• Responds to reference check and employment verification requests.
• Schedules meetings and conference room space as directed.
• Provides administrative support to the Human Resources team and other areas as requested.
• Onboards new hires into Paylocity when background and health screenings are determined to be complete and acceptable.
• Assists the HR Generalist with Agency Orientation for new team members to include preparing new hire and benefits packages, booking conference room, maintaining presenter’s schedule
• Other duties as assigned.

Other Job Functions

• Manages time by planning and prioritizing, organizing work, keeping daily operations functioning, setting frequent attainable goals, makes decisions based on the mission and services of the Agency.
• Identifies problems and offers constructive suggestions/solutions.
• Seeks to diminish conflict by creating an environment that promotes trust and open communication.
• Demonstrates excellent communication with others, as well as exceptional customer service skills
• Able to work with and take direction from a variety of managers.
• Helps other team members, departments or programs when necessary and as directed by management.
• Demonstrates flexibility in the role by accepting other duties as assigned for which qualified.
• Performs job duties in a safe manner in order to prevent injury to yourself and others.

Work Environment

The team member will be exposed to a controlled work environment. The team member may also be exposed to blood and bodily fluids, virus, disease and infection from patients and environmental hazards in the work environment. The team member may be required to work extended periods of time using a desktop, laptop and/or other mobile device. No team member is ever required to perform work that he or she believes in unsafe, or that he or she thinks is likely to cause injury or a health risk to themselves or others.

This is NOT a remote work position but may be eligible for work from home as outlined in the Agency’s guidelines.

Expected Hours of Work

The team member will be scheduled to work up to 30 hours, based on Agency needs. This work assignment may include minor holidays.

Physical Demands

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential function of this job.

• While performing the duties of this job, the team member is regularly required to talk and hear. Specific abilities include reading, writing and speaking in English, normal or correctable vision with the ability to accurately discern colors, and hearing.
• This position requires the ability to use a computer. Specific abilities include use of fine motor skills to type, write and perform professional skills.
• This position requires intermittent physical activity, including standing, walking, bending, kneeling, stooping and crouching.
• This position requires the ability to minimally lift up to 25 lbs.
• This position requires the ability to sit for prolonged periods.

1. Associates degree or equivalent related education and experience considered in business, human resources, or related field.

2. A minimum of one year of Human Resource experience preferred

3. Excellent computer skills in Word/Excel/PowerPoint

4. Data analysis and reporting skills for the purpose of reviewing recruitment data

5. Strong verbal and written communication skills

6. Demonstrates ability to apply discretion and solve problems