Business Analyst II - Portfolio

Closing Date to Apply: Until Filled

Salary: $77,105.60 - $118,768.00

Typically, selected candidates are hired at a salary rate between the minimum and midpoint of the range.

Benefits: This link below will provide you with Grant PUD’s benefits that may be available if hired. Different employee types are eligible for different benefits.

Grant PUD — Unified Insurance Program (uip-wa.org)

Position Summary

A Project Portfolio Management (PPM) Analyst plays a crucial role in aligning project execution with the strategic objectives of the organization. This individual is responsible for analyzing, managing, and reporting on the project portfolio to ensure optimal resource allocation, risk mitigation, and value delivery.

Key responsibilities include conducting comprehensive portfolio analyses, developing performance metrics, and providing insights to inform decision-making processes. The PPM Analyst collaborates closely with various stakeholders, including project teams, portfolio managers, and organizational leaders, to optimize portfolio performance and ensure alignment with organizational goals.

The PPM Analyst also supports the implementation and administration of portfolio management processes, tools, and standards, and assists in data collection and visualization to facilitate informed decision-making. They play a vital role in maintaining compliance with established portfolio management frameworks and governance protocols.

Effective communication skills are essential for this role, as the PPM Analyst must facilitate collaboration among project teams and stakeholders and communicate portfolio progress and anomalies effectively. The ability to identify complex problems, evaluate potential solutions, and implement effective strategies is also crucial.

Overall, the PPM Analyst is a strategic partner in the organization, helping to ensure that projects are executed efficiently and effectively to achieve the organization’s strategic objectives. They are well-versed in the portfolio’s budget and able to make trade-off recommendations as new efforts become known. They are skilled in conducting data-driven analyses, synthesizing, and assessing strategic options, and delivering on initiatives. They manage stakeholder expectations effectively and drive teams and customers toward decisions. They internally communicate at all levels of the organization and represent the organization in external meetings/forums.

Essential Functions

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Strategic Planning: Partner with leaders to develop and translate department’s strategic objectives into portfolio-specific goals and objectives. Develop a prioritized multi-year roadmap.
• Portfolio Management: Develop and maintain portfolios of programs and projects that align with the organization's goals. Ensure consistent intake and visibility for new project and improvement requests.
• Resource Management: Analyze resource capacity needs and changes in the portfolio. Maintain portfolio resource reporting and metrics to ensure predictable project delivery and mitigate risk or gaps in delivery schedule.
• Performance Tracking: Develop portfolio performance metrics and benchmarks. Ensure timely and accurate tracking and reporting of progress against those metrics. Conduct regular project analysis and portfolio reviews and audits.
• Process Implementation: Support and administer project lifecycle processes. Establish portfolio governance, risk management, and quality assurance processes. Maintain compliance with established PPM framework and governance protocols.
• Collaboration and Communication: Collaborate with the portfolio manager, project management team, and stakeholders to optimize project portfolio performance. Communicate effectively with project teams and stakeholders to facilitate collaboration and alignment.
• Reporting: Prepare and present portfolio reports and dashboards. Develop ad hoc queries for management reporting. Create, manage, and distribute portfolio reports.
• Problem Solving: Skilled in identifying complex problems, reviewing related information, developing, and evaluating options, and implementing solutions.
• Stakeholder Management: Manage stakeholder expectations effectively and drive teams and customers toward decisions. Internally communicate at all levels of the organization and represent the organization in external meetings/forums.
• Continuous Improvement: Recognize inefficiencies with processes/procedures/organizational structure and proactively offer suggestions for improvements. Be effective in conducting data-driven analyses, synthesizing, and assessing strategic options, and delivering on initiatives.
• Additional Responsibilities:
• Performs related duties as required or assigned.
• Demonstrated commitment to Grant PUD’s mission, vision, values, strategic plan and Grant PUD/ IBEWs Local 77 Code of Excellence . The incumbent should be familiar with these organizational priorities and behave in a way that aligns with these expectations.
• Understand and adhere to compliance requirements for this position that may include laws, regulations, security guidelines, Grant PUD policies & procedures.
• Actively participate in all aspects of our safety program, including but not limited to:
• Following all safety policies and procedures.
• Alerting supervisors and coworkers to unsafe or hazardous working conditions.
• Reporting any safety incidents or close calls within 24 hours to your supervisor.
• Accepting feedback from supervisors and coworkers regarding your own safety performance.
  

Required

Education and Experience

• Minimum of two (2) year degree in business, management, finance, or related field OR 1 additional year of relevant experience in lieu of degree.
• Four (4) years of analytical, data management and reporting, computer/ programming and or business experience.
• A valid Washington State driver’s license.
  
  

Preferred

• Bachelor’s degree in business, management, finance, or related field
• Four (4) years’ experience specifically in the utility industry.
• 2-4 years’ experience in project portfolio management, project management, change management, or similar field of work, including 1 year of recent and relevant experience in a Portfolio Administrator role.
• PfMP, CAPM or PMP
  
  

Other Knowledge, Skills, And Abilities

• Strong understanding of project management principles and best practices.
• Prosci Change Management Certification preferred.
• Highly organized with exceptional attention to detail and accuracy.
• Excellent analytical, problem-solving, and decision-making skills.
• Effective interpersonal communication skills, both verbal and written.
• Proficiency in MS Office products, MS Project, and MS SharePoint.
• Ability to preserve confidentiality and handle sensitive information appropriately.
• Demonstrated ability to analyze data, develop insights, and deliver actionable recommendations.
• Proven track record of problem-solving, influencing, and advocating for organizational objectives.
• General understanding of departmental business strategy and objectives.
  
  

Physical Requirements

• Position may be eligible for hybrid work arrangement: ☒Yes ☐No
• Majority of work is performed in a standard office setting.
• Some field work that may require operation of a vehicle.
• Typical shift of employees in this position: ☒8 hours ☒9 hours ☒10 hours ☐12 hours
  
  

For a full list of requirements, the applicant/incumbent should refer to the Physical Capacity Evaluation (PCE).

The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas.