What are the responsibilities and job description for the Finance Manager - Public Works position at Grant County?
The Finance Manger is the Administrator of the accounting functions of the Public Works Department. Its purpose is to assure effective fiscal management and control. The position functions at the full professional level of accounting and financial management. The Department’s maintenance operations and construction projects are managed under close budgetary control and, in some cases, federal and state funding with strict accounting and reporting. Therefore, cost accounting is a major focus of the position. Its accountability also includes effective financial reporting and fiscal management. Accounting and reporting make extensive use of computerized accounting systems including governmental “BARS” accounting system. Completing all of these functions with independent decision making and minimal oversight from the director.The following examples of duties and accountabilities illustrates the general range of tasks assigned to the position but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position. Employees must comply with all County and department policies, procedures, WAC’s and RCW’s, or other regulatory bodies.
The following examples of duties and accountabilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position.
Cost Accounting:
This involves such actions as: reviewing and analyzing records of labor expense, material and equipment use; allocating costs to appropriate accounts and funds; and verifying that expenses are within budget limitations.
Financial Reporting:
The position prepares a variety of financial reports for use by management in maintaining fiscal control over Department operations as well as specialized reports in format prescribed by funding agencies. These reports include the annual Report to Department of Transportation (DOT) and Green House Gas Report to the Department of Ecology (DOE), periodic operating statements, “BARS” expense reports and reports detaining and summarizing allocation of expenses to funds and accounts, monthly construction cost report for state/federal reimbursement.
Financial Management:
This accountability includes analysis of funds available for investment The accountability also includes assisting in obtaining reimbursement from funding agencies. Incumbent works closely with the County Accounting Department to ensure PW follows and stays in compliance with State rules and regulations and assist with preparing for State annual audit. The position also monitors incoming revenues and expenses to ensure cash flow and budget spending to stay in line with approved budgeted funds, performs monthly cash fund reconciliation, reviews and posts A/P and A/R batches to ensure all expenses and revenue are being coded correctly, performs month benefit allocation to all PW divisions to recognize benefit expenses in GP, creates monthly batches to enter all Solid Waste revenue to GP.
Office Administration:
The incumbent performs a variety of office support tasks such as administering the Department’s vehicle insurance program entering data in GP, CAMs, and Phoenix, setting up control card(s) to calculate replacement cost for all new MP vehicles and equipment. , as well as providing general administrative support for the Department and its public. Continuous support to all PW supervisors to assist and explain BARs to ensure cost allocation accuracy, setting up new accounts in GP and CAMs, setting up all new construction projects and reimbursable projects in CAMs, provides updated BARs to all divisions of PW annually, setting up all new accounts for Pits and Quarries annually,
Fleet Management:
The incumbent is responsible for maintaining drivers and fuel credit cards with the Global Fleet Program, issue fuel keys to all county departments, updating new vehicles and new employees to Phoenix fuel system and provide all motor pool fleet cost analysis for replacements. Monthly duties include but are not limited to review and audit all division slip tank usage, credit card fuel receipts, and car wash invoices for internal control and payment processing. Poll fuel usage from 7 sites remotely from the Phoenix System (Fuel System). Import data from Phoenix System to CAMs software for fuel cost analysis. Compiles accurate data and generating project reports for the PW Director, and County Engineer. Annually review all motor pool fleet to ensure cost per mileage is sufficient to cover for Preventative Maintenance expense as well as cost replacement.
Accounting Team Leadership:
This position requires the employee to manage the accounting clerk positions and accounting support services at Public Works, Payroll Department, SW Accounting Clerk, and Receptionist; including training new and experienced staff, providing daily work assignments, scheduling staff for vacations and reassigning staff for others’ absences; as well as personnel recruitments, personnel counseling and documentation. Incumbent may also be asked to provide input to the director in order for them to make accurate decisions regarding employee reviews, discipline, and hiring. This leadership responsibility does allow the employee to discipline and is highly involved in review, hire, or terminate employees for this department.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Any combination of education and experience may be substituted as long as it provides the desired skills, knowledge and abilities to perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required
Preferred
The work of the position is carried out in an office environment sitting at a desk or workstation with desktop computer and standing or sitting at a public service counter. Occasional lifting of office paper supplies may be performed, but is voluntary and incidental to the position’s purpose. Travel is not required as a normal part of the job.
Physical Requirements:
The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak, and lift up to 50 lbs. of unequal weight. Specific vision abilities required by this job include close and distance vision, peripheral, depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The following examples of duties and accountabilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position.
Cost Accounting:
This involves such actions as: reviewing and analyzing records of labor expense, material and equipment use; allocating costs to appropriate accounts and funds; and verifying that expenses are within budget limitations.
Financial Reporting:
The position prepares a variety of financial reports for use by management in maintaining fiscal control over Department operations as well as specialized reports in format prescribed by funding agencies. These reports include the annual Report to Department of Transportation (DOT) and Green House Gas Report to the Department of Ecology (DOE), periodic operating statements, “BARS” expense reports and reports detaining and summarizing allocation of expenses to funds and accounts, monthly construction cost report for state/federal reimbursement.
Financial Management:
This accountability includes analysis of funds available for investment The accountability also includes assisting in obtaining reimbursement from funding agencies. Incumbent works closely with the County Accounting Department to ensure PW follows and stays in compliance with State rules and regulations and assist with preparing for State annual audit. The position also monitors incoming revenues and expenses to ensure cash flow and budget spending to stay in line with approved budgeted funds, performs monthly cash fund reconciliation, reviews and posts A/P and A/R batches to ensure all expenses and revenue are being coded correctly, performs month benefit allocation to all PW divisions to recognize benefit expenses in GP, creates monthly batches to enter all Solid Waste revenue to GP.
Office Administration:
The incumbent performs a variety of office support tasks such as administering the Department’s vehicle insurance program entering data in GP, CAMs, and Phoenix, setting up control card(s) to calculate replacement cost for all new MP vehicles and equipment. , as well as providing general administrative support for the Department and its public. Continuous support to all PW supervisors to assist and explain BARs to ensure cost allocation accuracy, setting up new accounts in GP and CAMs, setting up all new construction projects and reimbursable projects in CAMs, provides updated BARs to all divisions of PW annually, setting up all new accounts for Pits and Quarries annually,
Fleet Management:
The incumbent is responsible for maintaining drivers and fuel credit cards with the Global Fleet Program, issue fuel keys to all county departments, updating new vehicles and new employees to Phoenix fuel system and provide all motor pool fleet cost analysis for replacements. Monthly duties include but are not limited to review and audit all division slip tank usage, credit card fuel receipts, and car wash invoices for internal control and payment processing. Poll fuel usage from 7 sites remotely from the Phoenix System (Fuel System). Import data from Phoenix System to CAMs software for fuel cost analysis. Compiles accurate data and generating project reports for the PW Director, and County Engineer. Annually review all motor pool fleet to ensure cost per mileage is sufficient to cover for Preventative Maintenance expense as well as cost replacement.
Accounting Team Leadership:
This position requires the employee to manage the accounting clerk positions and accounting support services at Public Works, Payroll Department, SW Accounting Clerk, and Receptionist; including training new and experienced staff, providing daily work assignments, scheduling staff for vacations and reassigning staff for others’ absences; as well as personnel recruitments, personnel counseling and documentation. Incumbent may also be asked to provide input to the director in order for them to make accurate decisions regarding employee reviews, discipline, and hiring. This leadership responsibility does allow the employee to discipline and is highly involved in review, hire, or terminate employees for this department.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Any combination of education and experience may be substituted as long as it provides the desired skills, knowledge and abilities to perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required
- Bachelor’s Degree in Accounting, Business Administration, or related field.
- Minimum of three (3) years of experience in a top-level financial position dealing with budgeting, billing software, spreadsheets, fund accounting, cost and statistical analysis, and BARS.
- Two (2) years supervisory experience.
- Strong computer skills including expertise in computer accounting systems.
- Good communication skills.
- Valid Washington State Driver’s License: Must have a safe reliable vehicle with proof of automobile insurance.
- Background Check: Must have an acceptable background report, at time of hire and every three years afterward.
- Driving Abstract: Must have an acceptable driving report.
Preferred
- Master’s Degree in Accounting, Business Administration, or related field;
- Certified Public Accountant (CPA);
- Previous experience dealing with billing, budgeting and finances;
- Experience with grant funding and contractual tracking;
- Three to Five (3-5) years supervisory experience.
- Strong networking skills; and/or
- Knowledge of County and Agency policies and procedures.
The work of the position is carried out in an office environment sitting at a desk or workstation with desktop computer and standing or sitting at a public service counter. Occasional lifting of office paper supplies may be performed, but is voluntary and incidental to the position’s purpose. Travel is not required as a normal part of the job.
Physical Requirements:
The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak, and lift up to 50 lbs. of unequal weight. Specific vision abilities required by this job include close and distance vision, peripheral, depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary : $110,781 - $130,374
