Administrative Processor-Accounts Payables

POSITION PURPOSE:
The Accounts Payable Processor is responsible to ensure that the right amount is paid at the right time, only when authorized, with supporting documents on file. The role will be primarily responsible for processing incoming invoice documentation, validating the accuracy of charges, and initiating payment on schedule. The role will be part of a team that handles other administrative processes as assigned. 

DUTIES, TASKS AND RESPONSIBILITIES:
•    Processes carrier paperwork including freight bills, bills of lading, and accessorial receipts to be uploaded into the transportation management system. Identifies missing documentation and follows procedure to ensure its collection.
•    Validates load and order information following procedure, ensuring accuracy of costs, reference numbers, and counts. Uploads supporting documentation into transportation management system.
•    Administers freight bill audit review and resolution. 
•    Interacts professionally with carriers, vendors and others over the phone and by email as required to resolve missing paperwork, aging balances, account discrepancies, and other administrative issues. 
•    Processes vendor payments and employee expense reimbursement requests promptly and accurately, adhering to accounts payable procedures, invoice approval policies, and payment methods and terms. 
•    Maintains carrier, vendor, and other payee records in transportation management system and accounting software.
•    Other duties and projects as assigned.

SKILLS, KNOWLEDGE AND ABILITIES:
•    Ability to work with numbers, facts, and details, perform analysis, and report results.
•    Ability to handle a high volume of repetitive tasks with superior attention to detail and accuracy in data entry and record-keeping.
•    Ability to manage the schedule and timely completion of multiple concurrent priorities. 
•    Ability to recognize processing inconsistencies, data discrepancies, or other issues, and work with others to resolve effectively.
•    Ability to communicate effectively with internal and external stakeholders.
•    Proficiency in QuickBooks and Microsoft Excel.
•    Typing speed of 50 words per minute and 10-key by touch.

EDUCATION AND EXPERIENCE:
•    Three or more years of experience and demonstrated superior understanding of reading bills-of-lading and accurately validating proof-of-delivery.
•    Three or more years of experience in office administration, processing freight bills, payment processing, or accounts payable.
•    High school diploma required.
•    Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.#5559