Administrative Assistant - Director of Nutrition Services

Primary Purpose:

Assist the Director of Nutrition Services in routine daily functions of the Nutrition Services office. Answer telephones, update and organize personnel and department files and other routine administrative tasks.

Interested applicants must apply on our district website to be considered:

www.gcisd.net/careers

Qualifications:

Education/Experience:

High school diploma or equivalent

One to three years administrative experience

Previous office experience in an educational environment preferred

Special Knowledge/Skills:

Previous data entry experience preferred

Effective organization, file maintenance, communication, and interpersonal skills

Proficiency in software applications to develop spreadsheets, databases, presentations, and word processing

Bilingual in Spanish preferred

Major Responsibilities and Duties

• Answer telephones, greet visitors, sort/distribute mail and other routine office tasks as required.
• Assist with free and reduced application process by printing letters for parents.
• Process work orders and schedule rooms through School Dude, and input technology work orders for schools.
• Assist and instruct Cafeteria Managers with using various software programs required for their daily operational procedures and duties.
• Collect food production records, month end paperwork organized by campus number for Director
• Assist Director with month end claim report and report claim to finance.
• Email negative balance letters to parents weekly or as needed.
• Collect invoices from campuses, spot check invoices against bid prices, ensure credits are received from vendors, copy invoices for rebates and send invoices to the finance office for payment.
• Reconcile daily bank deposits through internal procedures.
• Responsible for reports to receive federal monies monthly and to run reports through Nutrikids.
• Organize all materials for scheduled staff meetings, track staff development hours and courses.
• Prepare purchase orders and payment authorizations as needed for payment of goods and services.
• Travel to local approved vendors for purchase and pickup of office and cafeteria supplies including posters, badges, plaques, stamps and emergency equipment.
• Maintain and track department employee work schedules and time cards through True time.
• Review and submit department employee time cards to payroll through True Time.
• Keep an account of accumulated local and personal days for Nutrition employees, and prepare reports for supervisors as directed
• Enter and submit department employee absences including sick, personnel business, jury duty, bereavement providing documentation to payroll.
• Update insufficient checks on students accounts in Nutrikids, as needed.
• Order supplies from approved vendors and warehouse for managers and office staff and keeps inventory of shirts and aprons for employees.
• Communicate to vendors any campus concerns/complaints on product and/or service and document vendor complaints.
• Responsible for special projects, such as surveys to schools, sending wellness materials to schools, month end, etc.
• Maintains personnel folders and updates list of personnel.
• Assist with hiring by pulling new applications for department Supervisor and posting interview results on TalentEd application and providing information packets for the applicants being interviewed.
• Mail birthday and sympathy cards, and update birthday list.
• Refer parents, citizens, community, and students to appropriate person in a courteous manner.
• Participate in staff development of the division by teaching training modules as assigned.
• Maintain Nutrition Services website with pictures, documents, updates as necessary.
• Must have regular and consistent attendance.
• Perform other tasks as assigned by Director of Nutrition Services.

Job Type: Full-time

Pay: From $123.75 per day

Benefits:

• Employee assistance program
• Flexible spending account
• Health savings account
• Life insurance
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $124