Job Title: Instructional Materials and Assessment Clerk                        Wage/Hour Status: Non-Exempt

Reports to: Director of Accountability/Continuous Improvement            Pay Grade:  Clerical 4

Dept./School: Curriculum and Instruction                                           Date Revised:   2/4/2025

Primary Purpose:

The primary purpose is to organize, track, deliver, and collect instructional and assessment materials, both digital and print versions, as well as, to provide inventory and clerical services to the Director of Accountability and Continuous Improvement, District Testing Coordinator, and Instructional Materials Specialist. The purpose includes processing large shipments of instructional and assessment materials. 

Qualifications:

Must possess a valid Texas Driver’s License; Must be able to lift and carry boxes up to 40 pounds

Education/Experience:

High School diploma or equivalent

Three years clerk experience in a public education environment (preferred)

Special Knowledge/Skills:

Effective organization, file maintenance, communication, and interpersonal skills

Proficiency in software applications to track inventory and develop spreadsheets, databases, and word processing such as Google Suites, Microsoft Office, Destiny-Follett

Knowledge of District organization, operations, and administrative policies

Ability to operate forklift, pallet jack, and box truck/van

Major Responsibilities and Duties:

Records, Reports, Correspondence, Management

1. Prepare correspondence, forms, reports, etc. as directed
2. Keep inventory of all instructional and assessment materials, textbooks, digital licenses, and related technology
3. Distribute district instructional materials, textbooks, and testing materials to all campuses including technology and technology accessory items 
4. Assist with local, state, and national assessment scheduling
5. Assist campuses with summer textbook inventory, as well as, collect out-of-adoption materials and arrange for appropriate disposal of out-adoption materials
6. Receive all required documentation for all local, state, and national tests - including inventory, scanning, and maintaining records for the required time frames
7. Seasonally support the District Testing coordinator in implementing all local, state, and national testing including collecting and filing documentation
8. Meet campus resource needs and requests throughout the year for both digital and paper 
9. Enter Staff Development training and facility requests into district management system
10. Answer incoming calls, take reliable messages, and route to appropriate staff
11. Receive, sort, and distribute mail and other documents to appropriate staff
12. Support shipping, distribution, and return of speciality instructional and assessment materials such as large print or Braille

Accounting

1. Enter and delete resources in instructional materials tracking system such as Destiny-Follett
2. Enter and receive purchase orders, collect invoices and packing slips, and file documentation
3. Ensure internal and external timelines are met

Other

1. Seasonally assist campus testing coordinators as needed
2. Schedule, set up, and reset rooms used for professional development or large tasks
3. Maintain confidentiality when working with parents, testing and student data
4. Work closely with Warehouse personnel when receiving and distributing materials
5. Participate in meetings and training sessions as designed by District staff
6. Maintain regular, punctual, and consistent attendance understanding this is a year-round role
7. All other duties as assigned

Equipment Used:

Personal computer, printer, copier, fax machine, scanner, calculator, hand carts, barcode reader, forklift, pallet jack, box truck, van, dolly

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Regularly: walk, stoop, bend, kneel, push, pull, lift, and carry 

Often: in and out of doors, in a non-climate controlled environment, or off-site locations

Work with frequent interruptions; Maintain emotional control under stress. Demonstrate patience and flexibility in changing job demands and when interacting with parents, staff, students, visitors and the public.  Multitask and maintain positive demeanor; repetitive hand motions; prolonged use of computer.  Work in Warehouse conditions; be able to lift boxes that could weigh up to 40 lbs.; occasional prolonged and irregular hours during peak seasons; Maintains Confidentiality.

Salary : $131