What are the responsibilities and job description for the Office Administrator / File Clerk position at Gravis Law?
Job Type
Full-time
Description
The Office Administrator / File Clerk generally performs a variety of tasks to support the attorneys by preparing, routing, and organizing files for use by attorneys during trial, hearings, and other court appearances. There is room for advancement in this position, generally. It is an entry level administrative role that offers the opportunity to gain experience and skills in the legal services environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES :
- Staffing the front desk to assist any visitors to the office and maintain cleanliness of common areas.
- Collect new client-related documents from paralegals and other employees and then process the documents to ensure they are properly filed within the physical and digital client files
- Prepare client file(s) for upcoming meetings between attorney and client and deliver file(s) to attorney in advance of the meeting
- Travel to Court to file documents with the Clerk of the Court
- Deliver and serve documents on opposing counsel
- Ensure that all files for the office are properly maintained and up to date with all necessary documents
- Return all files to file room or other proper location after court hearings, trial, client meetings, etc.
- Process all incoming documents to digital and physical files
- Open new case files (physical files) as necessary
- Maintain the file room to ensure cleanliness and that the files are in proper order
- Locate and prepare necessary files for attorneys to use during upcoming court appearances, hearings, trials, and other matters
- Prepare notes and highlight necessary information for the attorney to access within the file needed for upcoming court appearances, hearings, trials, and other matters
- Taking payments and making bank deposits.
- Scanning, filing, and routing documents, letters, and other correspondence
- Punctual attendance to ensure that time-sensitive matters are completed by required deadlines
- Performs other clerical duties as assigned
Requirements
MINIMUM REQUIREMENTS
FULL TIME EMPLOYEE BENEFITS AT GRAVIS LAW :
Wage : $18 per hour depending on experience
Benefits :
Other Compensation : Opportunity to cross train and grow within the organization
Equal Pay.
WORK ENVIRONMENT / CONDITIONS / PHYSICAL DEMANDS :
Duties will be performed in a standard office environment. Employees must have the ability to maintain regular, punctual attendance consistent with Gravis policy. While performing the duties of this job, the employee will occasionally be required to work weekends, holidays, be on call, and some employees could be required to travel overnight on occasion.
This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of the s Office Administrator and File Clerk. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. These are considered essential duties and are illustrative of those job tasks that are fundamental. Employees may be required to perform additional related duties as may be assigned by management. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PM21
Salary Description
18 per hour
Salary : $18
