Accounting Clerk

Job Title: Accounting Clerk

Location: Onsite, 5 days per week - Ruskin, FL

Job-Type: Contract

Employment Eligibility: Gravity cannot transfer nor sponsor a work visa for this position. Applicants must be eligible to work in the U.S. for any employer directly.

Overview:

The Accounting Clerk will play a critical role in supporting payroll, accounts payable, accounts receivable, and bank reconciliations, as well as various HR-related administrative tasks. This is a full-time onsite role with the potential to convert to a permanent position.

Key Responsibilities:

Payroll (30%)

• Maintain both electronic and manual employee records
• Process weekly payroll, with Monday and Tuesday focused on preparation (75% of time)
• Print and distribute physical checks every Wednesday
• Enter payroll data, perform job costing, journal entries, and maintain payroll books
• Ensure confidentiality of all sensitive employee and payroll information

Bank Reconciliation (10%)

• Handle detailed and high-volume bank reconciliations
• Manage small PayPal and credit card transactions, transferring lump sums to the bank
• Print and reconcile PayPal summaries to clear accounts receivable

Accounts Payable (50%)

• Print and distribute invoices received via email daily
• Distribute invoices to appropriate departments for coding
• Enter and process payments once invoices are approved
• Apply, file, and maintain AP documentation (requires lifting, stretching, standing)

Accounts Receivable (10%)

• Match checks to invoices and apply payments
• Maintain organized files for reconciliation and audit purposes (requires lifting 8–10 lbs)

General Ledger & Job Costing

• Opportunity to learn general ledger entries and "door sheets" for construction site materials
• Assist with job costing tasks (construction accounting – training provided)

HR & Admin Support

• Assist with employment applications and field worker onboarding paperwork
• Support benefit coordination and ensure accuracy of application documentation
• Perform general office duties: filing, standing, lifting, copying

Required Qualifications:

• 5 years of experience in an Accounting Clerk or Junior Accountant role
• Strong experience in Accounts Payable and Receivable
• Proficient in Excel (spreadsheets, pivot tables, VLOOKUPs)
• Experience with Sage and/or NetSuite is a strong plus
• Experience with PayChecks or similar payroll software
• Comfortable lifting 8–10 lbs of files and documents
• High attention to detail and accuracy
• Excellent organizational and communication skills
• Willingness to work in a rural office environment (nearest food ~5 miles away)

Preferred Traits:

• Self-starter who thrives in a structured, task-oriented environment
• Willingness to learn new systems and grow within the team
• Professionalism and confidentiality with sensitive HR and financial data