What are the responsibilities and job description for the Administrative Assistant position at Gravity Staffing, Inc.?
Gravity Staffing, Inc. is a well-established private equity firm with a strong presence in Connecticut's lower Fairfield County. We are currently seeking an experienced Front Desk/Office Coordinator to join our dynamic team.
This position offers a great opportunity for a parent who has corporate experience and is looking to return to the workforce after taking time off with their family. The ideal candidate will have excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment.
Key Responsibilities:
- Respond to incoming phone calls and take detailed messages
- Meet and greet visitors with courtesy and professionalism
- Manage the Company Calendar, ensuring meeting locations are set and assigned, and prepare a weekly email of company highlights for the Business Development team
- Schedule meetings and conference calls as requested for both in-person meetings and remote meetings via Zoom, supporting our Operating Partner team
- Provide expense support for 6-10 operating partners and potential travel support for this role
- Order office supplies and consumables from vendors, maintaining delivery schedules, and ensure stock in both kitchens is refreshed
- Oversee boardroom scheduling, including catering and beverage stock
- Coordinate timely catering orders and deliveries in advance of scheduled events
- Maintain the tidiness and presentability of common areas, including kitchens and the lower-level copy room
- Be responsible for copy machine and larger printer maintenance schedules, including toner ordering, manufacturer contact, troubleshooting, and stocking paper
- Maintain the appearance of the reception area and boardrooms to ensure they are presentable
- Support Operating Partner ad hoc requests, such as car service and meeting planning
- Provide administrative support as needed, including notary services, preparing DocuSign presentations, printing, and binding, picking up lunch for Partners, and Annual meeting support
- Assist with ad hoc projects at the request of the COO and CFO/CCO
