What are the responsibilities and job description for the Document Specialist in Colorado position at Gray Hawk Land Solutions?
Gray Hawk Land Solutions is currently hiring for the position of Document Specialist. The individual we are looking for must have a complete understanding of all phases of a right-of-way project, be a self-starter, and able to perform the below tasks with little or no supervision. This is an on-site position in Pueblo, CO and Wheatland, WY and includes per diem.
Responsibilities & Qualifications:
Must be highly organized and have good time management skills, must have a complete understanding of all phases of a right-of-way project from line list development to construction, and is expected to maintain accurate and current information on the overall status of the project
Must have working knowledge and experience with all necessary right of way documents such as, but not limited to, land acquisition easements including courthouse recording requirements, temporary workspace documents, damages and compensation documents, excel spreadsheet tracking sheets etc.
Maintain hard files, including easements, lease documents, real estate deeds, and various other documents relating to ownership and rights
Create system line lists as requested
Conduct in-house ROW and title searches as requested
Scan documents into client system(s) of record
Add specific metadata to documents in client system(s) of record
Must have a proven history of reviewing and understanding land acquisition agreements
Must be fluent in Microsoft Office software, including MS Excel and MS Word, and have an excellent understanding of database entry
Must have the ability to learn new systems quickly
Experience with Quorum, ThoughtTrace, and GIS is preferred
Understands general access reporting functions and the uses of formula/equation statements to optimize reports and reporting functions
Must be able to multi-task and work efficiently during high-peak times
Must be highly organized with the ability to prioritize work based on project timelines and ensure that timelines are not jeopardized
Must have the ability to proof-read and have a keen eye for details to ensure the accuracy and completeness of reports and data
Be proficient at typing and use a calculator, copier, postage machine, and other large and small equipment common to a project
Excellent written and verbal communication skills
Experience providing administrative support to a wide variety of users
Represents self with professionalism. Can relate to people from various backgrounds and work well with others
Able to work well in a team environment or an individual role
Education/Experience:
Minimum of three (3) years of preparing and processing ROW acquisition easement documents on ROW projects.
Pay Rate:
This is a Full-Time, 6 day per week position with 7 day per week per diem. This position offers full health, vision & dental benefits.
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