Personal Assistant

Overview
We are seeking a highly organized and proactive Personal Assistant to support our founder & CVO with both business and personal needs. The ideal candidate will possess exceptional multitasking abilities, attention to detail, and an eye for style. This role will involve a variety of administrative tasks that require strong communication skills and the ability to manage time effectively & independently. Work will take place at our Chattanooga store, at the Founder/CVO's home office, at the assistant's home, or running errands in Chattanooga. This position requires a high level of discretion and confidentiality.

We are a growing small business passionate about serving, celebrating, and empowering women. Alignment with that mission and our company values is highly important in this role.

Duties

• Provide comprehensive administrative support to the Founder/CVO, including managing email, organizing meetings, and coordinating travel arrangements.
• Serve as the first point of contact for outside business contacts, demonstrating excellent phone etiquette and professionalism.
• Transcribe meeting notes and prepare documents, ensuring accuracy and clarity in all communications.
• Assist with event planning, including logistics coordination, venue selection, and vendor management.
• Prepare and update company documents as needed.
• Maintain organized office systems, including filing documents electronically and physically for easy access.
• Utilize computer literacy skills to create reports, presentations, and spreadsheets as required.
• Assist with local errands such as making returns or picking up supplies.

Skills

• Strong clerical skills with a focus on accuracy in typing and data entry.
• Excellent phone etiquette with the ability to communicate effectively with diverse individuals.
• Proficient in transcribing notes quickly and accurately.
• Experience in event planning with an eye for detail to ensure successful execution of events.
• High level of computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Suite (Docs, Sheets, Drive, etc.), Canva, and other relevant software applications.
• Previous experience providing executive administrative support is preferred but not mandatory.

This Personal Assistant position offers an exciting opportunity for individuals looking to shine in a supportive role long term. Candidates just looking for a temporary job or a stepping stone towards a different career need not apply; the ideal hire will be content in this role for years to come. This role comes with flexibility and creativity, and potential for it to turn into a full time position in the next few years.

To learn more about Grayce as a company, visit https://www.graycebridal.com/our-story and https://www.graycebridal.com/more

To be considered for this position, please email resume and cover letter to careers@graycebridal.com.

Job Type: Part-time

Pay: $15.00 - $17.00 per hour

Expected hours: 10 – 20 per week

Schedule:

• Monday to Friday
• No nights
• No weekends

Experience:

• Google Suite: 1 year (Preferred)
• Microsoft Suite: 1 year (Preferred)

Ability to Commute:

• Ooltewah, TN 37363 (Required)

Ability to Relocate:

• Ooltewah, TN 37363: Relocate before starting work (Required)

Work Location: In person

Salary : $15 - $17