What are the responsibilities and job description for the Office Manager position at Grayson Search Partners?
A growing, service-oriented company in Chicago is seeking a Controller/Office Manager to lead financial operations and oversee day-to-day office functions. This role combines financial leadership with operational oversight and IT integration—ideal for someone who enjoys variety and thrives in a hands-on environment.
This position partners closely with the business owner and a remote fractional CFO to ensure accurate financial reporting, strong internal controls, and the smooth coordination of systems and operations across departments.
Ideal Background
- 5–7 years of experience in accounting, finance, or controller-level roles
- Prior experience in a service-based or operations-driven environment preferred
- Strong proficiency in QuickBooks, Excel, G Suite, and cloud-based software
- Comfortable managing both financials and IT/system processes
- Excellent communication skills, with the ability to collaborate across teams
- Detail-oriented and dependable, with a solution-oriented mindset
- Comfortable in a dynamic, growing business setting where priorities evolve
Key Responsibilities
- Lead financial reporting, budgeting, forecasting, and month-end close
- Manage payroll, benefits administration, and vendor/insurance compliance
- Analyze financial performance and identify opportunities for process improvement
- Ensure compliance with tax and financial regulations; maintain strong internal controls
- Integrate and optimize tools like QuickBooks, Excel, and cloud-based systems
- Troubleshoot IT/process issues and implement software automation where needed
- Oversee CRM/project management tools and support operations through reporting and systems alignment
Salary : $90,000 - $120,000
