Center Admin

Summary

We are looking for a professional with a friendly attitude and the ability to multitask to serve as our company?s Center Admin Associate. You will report to the Proprietors on special projects, daily tracking, data entry, compliance, and spearheading organizational support. The ability to work independently and with a high level of decorum.

In this position, you will need computer skills, be technologically advanced, greet guests and families entering the building and assist them in communicating with the Center Director or their child's classroom.
In addition, you?ll be primarily responsible for answering and managing all phone calls coming into the center, managing inventory, lesson plans, and our social media.

You will have the opportunity to work a flexible schedule during center hours (Monday to Friday) that?s free of weekend and night hours. We also offer benefits and vacation time following an introductory period.

We pride ourselves on providing a safe and welcoming family atmosphere. If you enjoy people, love kids, and are committed to doing excellent work, then we want to hear from you.

Duties

Communication: Acting as a gatekeeper for incoming communications, including phone calls, emails, and relaying messages. Ensuring important information flows smoothly to the Proprietors and Director. Administrative tasks and special projects. Maintaining strong oral and written communication skills, including reporting, filing and handling communications related to staff, parent, and child issues. Data Entry, sending correspondence, compliance reports, child related information, staffing communications, and training logs to Proprietors and Director. Daily tracking progress, and ensuring deadlines are met. Modeling consistent organizational, and interpersonal skills. Other Administrative duties as assigned.
Child Development: Overseeing lesson planning, reviewing, and making adjustments as children reach developmental milestones. A strong understanding of child development is essential.
Administrative Compliance: Ensuring staff files remain in compliance (with background checks, onboarding, orientation, continuing education, Infant/Child CPR, First Aid, Daily Health Observation, TB testing, and other required certifications and health screenings). Filing child records and reports of incidents, accidents, and injuries in child records as well as other logs.
Professionalism: Demonstrating the ability to carry out the center?s vision. Leading by example in speech, conduct, and dress.
Roles

• Closely follow licensing regulations related to the Virginia Department of Education.
• Adheres to GBELC policies and procedures.
• Updating Brightwheel and CRM Software
• Supporting Center Director with CACFP documentation to ensure compliance
• Resetting the Childcare Subsidy Program related to payments system as needed.
• Preparing and collecting documents related to Parent Teacher Conference semi-annually.
• Ensuring CRM, Aquire4Hire, and other hiring systems are updated, tracked, and responded to daily.
• Uploading and updating Immunization Records: Ensure all children?s immunization records are uploaded and regularly updated in Brightwheel.
• Managing Inventory and Supply Orders: Oversee classroom and center supply inventory.
• Coordinate supply orders and manage Amazon supply subscriptions.
• Sending Transition Notices: Send transition notices to families for children moving to new classrooms.
• Managing Social Media Presence: Create and post content on the center?s Instagram and Facebook accounts at least three times a week to engage with the community and promote the center?s activities using content-relevant hashtags.

Compliance

• Monitoring implementation of the A Beka Book Curriculum, Bible Based Activities, and Licensing Standards.
• Visiting classrooms and observing teaching methods, completing compliance reports and training based on observation and licensing standards. Updating Compliance staff folders, HR files, child files, and Brightwheel.
• All other duties as assigned by the Proprietors

Requirements

• Strong organizational skills with exceptional attention to detail
• Ability to multi-task and adapt to take on various responsibilities
• Proactive problem-solving skills
• High school diploma or GED
• At least one year of training or experience in customer service and office work
• Computer, social media, and tablet proficiency
• Strong interpersonal skills
• Ability to work independently

Nice To Haves

Childcare Experience
Social Media
Photography
Office Management
Administrative and Project Management
Compliance



Benefits

• Employee discount
• Flexible Schedule
• Kaiser Medical Coverage
• Paid Time Off
• Paid Holidays
• Paid Training
• Professional Development Assistance
• Referral Program