Facilities Coordinator

POSITION: Facilities Coordinator
LOCATION: Great Hearts Phoenix Home Office
FLSA STATUS: Hourly, Non-Exempt

Position Summary

Under the direction and leadership of the Executive Assistant, the Facilities Coordinator will work towards implementation of standards set for building safety with security access points, cameras and monitoring systems, general interior conditions and cleanliness. The coordinator is committed to providing quality customer service to all persons at each campus and for its staff according to the mission, goals, and policies established by Great Hearts Academies.

Duties & Responsibilities

• Assist the Director of Facilities and in all aspects of project implementation as needed.
• Support the Facilities director with external building contacts as needed.
• Represent the Facilities Department in inter-departmental meetings to support and facilitate communication and action between departments.
• Manage and maintain vendor contracts such as FF&E vendors, Security vendors, etc.
• Coordinate deliveries with all parties including School leadership, and Vendors
• Responsible for a variety of coordination and overall administrative duties to assist Facility Director
• Independently maintain and update administrative policies and processes.
• Assist with Facilities Management Programs, i.e. Preventative Maintenance, Emergency Preparedness, etc.
• Maintain files on work orders, proposals, and other facilities related information within a central repository- SharePoint library
• Support the Director of Facilities on other projects and tasks.
• Assist in budget control for department regarding ordering supplies.

Qualifications, Competencies & Strengths

• High School Diploma or equivalent (bachelor's degree preferred)
• 2-3 years of Facilities and/or retail experience
• Ability to make quick & important facilities related decisions
• Ability to work independently on assigned tasks
• Ability to implement and adjust procedures
• Ability to lift 25 - 50lbs
• Be able to manage projects and meet deadlines
• Must possess strong communication and interpersonal skills.
• Demonstrated problem solving ability
• Must be able to stand for long periods of time inside and outside of the building

Additional Requirements

• Type of fingerprint clearance: Must possess or obtain valid Arizona Department of Public Safety fingerprint clearance card. Experience with contract negotiations, retail and maintenance operating systems, purchasing.

Equipment used: May need to possess basic tools to perform duties. Specialty tools with be provided.

Physical functions: Requires but is not limited to standing, sitting, repetitious hand and body movements, bending, squatting, and reaching. May work in confined spaces and on top of buildings or structures. Will be exposed to inclement weather. May be required to move or position equipment up to 25-50 pounds approximately.

Travel required: Required to travel locally to the various academies within the Phoenix Metro area. Must have reliable transportation. Valid Arizona driver license required.

This description reflects management’s assignment of essential functions, it does not exclude or restrict the tasks that may be assigned.

Great Hearts Academies is an Equal Opportunity Employer.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Facilities Management: 2 years (Preferred)
• Retail sales: 2 years (Preferred)

Ability to Commute:

• Phoenix, AZ 85008 (Required)

Work Location: In person